Senior Project Manager

About SuffolkSuffolk is a national enterprise that builds, innovates and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies) and innovation researchdevelopment. Suffolk - America's Contractor - is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportationaviation, government, mission critical and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR's list of "Top CM-at-Risk Contractors." For more information, visit and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram. The RoleSuffolk is seeking people who are bold. Curious. Innovative. Caring. Looking for the career opportunity of a lifetime. We'll challenge and inspire you to be your very best. We'll embrace what makes you unique and lift you up as you take chances. Here, you'll find a place where you can act with purpose and integrity, bringing intelligence and grit to every aspect of your job. Join us for the chance to achieve your ambitions and build your legacy. The Senior Project Manager is responsible for all project administration including all contractual requirements, agreements with trade partners, purchase orders, and risk management. This individual also manages general work performance and quality, and overall team progress against the project plan.ResponsibilitiesBudget Updates:Produce thorough forecast of Cost-to-Complete which drills down to identify potential exposures Coordinate the use of Oracle with Expedition to readily identify exposuresRequire the project team to track costs of field directives and back charges for forecasting purposes Create detailed analysis of line-item exposures, particularly unit price contractsFollow the Forecasting Calendar for on-time completion of forecastsTeach the Standard Operating Procedures for budget updating to othersChange Order Management:Require the project team to fully utilize Expedition to track all Proposed Change Order (PCO) items including in-scope and out-of-scopeProvide the Owner with up-to-date status reports relating to ChangesRequire the project team to produce a monthly Owner Change Order (OCO) to prevent aging of PCO issues which further allows for timely closure of Changes with SubcontractorsWork to recover all legitimate GC costs relating to Owner ChangesTrack the status of all Contract Allowances in Expedition and submits Change Order Requests (COR) when an over-run is likelyRequire the project team to track all field directives and back charges in Expedition for timely processing on a monthly basis, i.e. composite clean-up, hoisting time, etc. Project Close Out:Establish an effective Close-out Plan early in the project which includes the early collection, review, and packaging of Contract close-out documentsImplement the use of the Noncompliance Reporting SystemRequire the team to utilize the Work list System to organize and manage the completion of phases of the workUtilize the Completion-Compliance-Quality Form (CCQ) process for close-outTeach close out process to other SCCI employeesOwnerSub Requisition Process:Require the project team to have the completed pay requisitions approved by the Owner no later than the 1st of each monthProduce an effective Schedule of Values Establish a regimented process for the collection of payments no later than 30 days and subsequent efficient system for the payment to SubcontractorsReview the Hold Reports before payment is due to allow for timely handling of deficiency issues and payment to SubcontractorsVendorsCash Management:Consistently manage the cash flow of the Project to maintain a fiscally responsible position for SCCIProduce an effective Schedule of Values which supports a strong cash flow positionReview each Subcontractors initial Schedule of Values to prevent overpaymentReview SubVendor requisitions to prevent payment of unsigned or unfunded Change OrdersProduce and update the cash model for the Owner to prevent surprisesProduce an accurate percent complete projection to support the SCCI financial management processMeeting Management:Establishes a meeting regiment for the Project Team which provides for effective communication and problem solvingFollow the SOP for focused meetings such as PMPE, OAC's, subcontractor meetings, coordination meetings, Precon Sessions, etc. Manage all meetings by agenda and work to time limitsContract Logs:Require the Project Team to assemble and maintain the Project Logs (Cash Management, Change Management, Noncompliance, Buy-Schedule, Contracts, Procurement, Submittals, RFI's, Safety, Hold Reports, Construction Schedule, Work lists) and periodically review for accuracyConduct focus meetings once per month to review the maintenance of those logs and drills down to identify potential exposures and issuesSubcontractor Relationships:Establish a "Firm but Fair" approach to building relationships with Subcontractors Promote an environment of organization and professionalism with SubcontractorsAddress issues immediately with a non-performing Subcontractor to protect SCCI from resulting delay and potential impact Exhibit B Purchasing Process:Work with the Project Team, including Superintendents and Estimators, to consistently produce clear, thorough, and accurate Scopes of Work based on drilled down review of documentsOrganize and administer a well-planned purchasing process to prevent the "Just in time" purchase of materialsUnderstand the priority of timely buy-out and gather the resources to meet the buy schedule Schedule Management:Provide leadership with the Superintendent to produce a clear, thorough, and accurate baseline Contract Schedule which rarely requires changes to the original logicTrack events, impacts, and changes in the schedule to allow for the management and prevention of delaysLead the Project Team to focus on critical path matters to prevent non-excusable delaysManage and distribute organized and efficient Monthly Updating Process in accordance with the SCCI SOPProvide the Owner with written monthly updates of the Contract Schedule in accordance with the requirements of the ContractProduce buy-out and procurement schedule and assist with writing monthly schedule narrative in conjunction with the Scheduling teamRisk Management:Complete the buy-out process in a manner which permits the timely flow of work, prevents budget issues, contract executions, bonds, insurance, etc.Write timely notices to Owner and SubcontractorsSecure CCD authorizations before proceeding with ChangesTake immediate action when a non-performing Subcontractor is likely to cause impact to the ProjectWork to complete the submittal and coordination process no later than 180 daysTeaches a risk management regiment to others on the project team Owner Relationship:Work to establish a trusting and professional relationship with the OwnerFocus on keeping the Owner well informed of important matters to prevent surprisesWork to secure a strong letter of recommendation from the Owner for SCCI Quality Management:Provide leadership in the utilization of the Quality Management Program on the project, which outlines quality expectationsParticipate with the project team to institute the use of First Delivery and Quality Benchmark Inspections as the work progressesImplement the use of the Nonconformance Reporting System to track and manage deficiencies in the workRequire the use of mock-ups to establish the quality expectations as defined in the Quality Management ProgramQualificationsBachelor's degree in applicable discipline and a minimum of 10 years of experience relative to project size and scopeExcellent business judgment demonstrated by consistently achieving profitability objectives and strong project close-outs with client and subcontractor relationships in good standingExcellent organizational skills and attention to detail evidenced by a strong command of all applicable contract and legal provisionsAbility to consistently analyze and execute financial trade-offs which frequently involve dealing with incomplete data and ambiguityAbility to constantly multi-task and handle competing priorities between Suffolk business needs, organizational issues, and sound customer relationsPossess judgment to know when to appropriately escalate issues up the chain of command Excellent problem-solving skills and the ability to confidently and decisively take actionTeam leader with excellent diplomatic and communication skills, able to handle and resolve conflicts effectively in a firm but fair mannerCandidate must possess Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring Our good faith estimate of the compensation range for this opportunity is a base salary of $170,000 - $210,000 if based in the San Francisco market. Individual pay decisions will vary based upon the experience and qualifications of the applicant. This range is based upon San Francisco market rates and determined by considering many factors such as external market salary survey data, internal data for comparable roles, and the operational and budgetary objectives of the company. Suffolk also offers a comprehensive benefits package as part of its overall compensation strategy.

Created: 2024-10-19