Accounts Payable Specialist (Temp to Hire)
Phillip Jeffries - fairfield, NJ
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Phillip Jeffries is looking for an Accounts Payable Specialist! We are currently accepting resumes for an Accounts Payable Specialist. This role is a temporary to hire opportunity and will report to our AP Supervisor. This role will be required to be on-site for 3 days per week and 2 days remote. What you will be doing: Accounts Payable: Vendors Ensure payables are reviewed and registered on time and credits are utilized Maintain a good relationship with vendors through on time payments and timely responses Ensure any discrepancy between our books and vendor statements are immediately actioned and reconciled to avoid future issues Assist and serve as the backup for the AP supervisor during check and ACH runs Assist in the preparation and filing of 1099 forms for vendors Prepare and organizing all necessary backup documentation, including payment totals, and ensuring that all required vendor information is complete and accurate Being able to run a US Accounts Payable aging and understand what needs to be paid Accounts Payable: International Mills Effectively communicating with vendors to discuss statements, resolve invoice discrepancies, and provide timely updates on payment status, fostering strong and cooperative relationships Review, code, and match invoices to purchase orders, and collaborating with Supply Chain to address any discrepancies, ensuring accuracy and efficiency in our financial operations Prepare and maintain the wire payment schedule backup, ensuring that all documents are accurate and on time Manage the creation and template management in Continia for International Mills, ensuring consistency, accuracy, and efficiency Accounts Payable: Travel and Entertainment Review, verify, and register expense reports submitted by employees to ensure compliance with company policies Ensure that all expenses are supported by valid receipts and proper documentation Ensure all T&E reports are ready for weekly payout for international entities. Being the backup for US Travel and Entertainment reports when Accounts Payable Supervisor is out of office Ensure reports are ready for bi-weekly payout Intercompany Invoices Review, match, and register intercompany purchase invoices for all PJ entities Must have: Bachelor's degree in Accounting, Finance, or related field preferred Experience in accounts payable preferred Understanding of basic principles of finance, accounting, and bookkeeping Strong time management skills and meticulous attention to detail Excellent verbal and written communication skills for interacting with team members, other departments, and external parties Ability to maintain confidentiality of company and partner information Proficient excel skills Must be passionate, driven and humble individual Team player Why Phillip Jeffries? As a purpose-driven organization, we truly believe that where you work matters. We are committed to creating an organization with a higher purpose, a place where our talented team can truly flourish. Phillip Jeffries believes in creating an environment with opportunities to grow personally and financially, offering volunteer opportunities that support our community and environment as well as extending a rich benefits package to care for our most valuable assets, our team. Compensation Benefits: Company bonus program Annual Cost of Living Increase Retirement Plan - company automatically contributes approximately 10% of your annual compensation Health Benefits: Medical Coverage - low cost to the employee ($30 per month) Spouse/ Domestic Partner/ Civil Union Partner Coverage Family Coverage Health Reimbursement Account (HRA) Prescription Plan Dental and vision coverage Tax advantages through Flexible Spending Accounts that allow you to pay for specific healthcare and dependent care expenses with pre-tax dollars Other PJ Perks & Benefits: 16 Paid days off per calendar year 10 Paid holidays Detailed onboarding plans that outline 30/60/90 goals and trainings. Earn Paid time off for community service - Up to 3 days per year Employee Discount on PJ Wallcoverings About Us: Phillip Jeffries, the world's leader in natural, textured and specialty wallcoverings, has been providing award winning designs to the architectural and interior design community for over 40 years. With a diverse collection of product, Phillip Jeffries has provided luxury goods that grace the walls of properties such as the Wynn Hotel in Las Vegas and the Barney's New York stores as well as luxurious homes throughout the world. To learn more about Phillip Jeffries, please visit . Phillip Jeffries is an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.
Created: 2024-09-17