Office Administrator

We're seeking an Office Administrator for an industry-leading Am Law firm to oversee operations at their vibrant New York City office. This role involves managing day-to-day functions and collaborating with office partners, direct reports, and key personnel to ensure outstanding customer service and administrative support. With a focus on office management spanning various areas including facilities, services, and administrative staff supervision, this position offers high visibility and opportunities for impactful leadership.Office Operations & Management:Liaise with building management for maintenance needs and security services.Lead and develop office operations, including facilities, reception, and administrative staff.Ensure office maintenance and emergency preparedness plans adhere to firm-wide standards.Manage on-site vendors, including catering for events.Coordinate office moves and workspace setup.Ensure office compliance with regulations and safety standards.Conduct team meetings for training and morale building.Manage office expenses and budget maintenance.Address office space, procedural, and event planning issues.Facilities Management:Maintain office assignment records and procure furniture items as needed.Conduct monthly office inspections for repairs and maintenance.Ensure a clean, safe, and functional office environment.Coordinate ergonomic evaluations and safety training.Secretarial Workflow and Assignment Coordination:Manage corporate secretariesexecutive assistance.Coordinate secretary workflow and assignments based on guidelines.Maintain accurate records in Workday.Office Engagement and Culture Champion:Promote collaboration and working relationships within the office.Design and implement initiatives to drive culture change and anize office events and activities to boost morale and productivity.Facilitate engagement for remote employees.Desired Skills & Qualifications:Bachelor's Degree required; 7+ years of supervisory experience in a law firm setting required.Strong leadership, client service, and time management skills.Ability to prioritize tasks and work independently in a fast-paced environment.Excellent communication, organizational, and problem-solving abilities.Experience in team building, conflict resolution, and staff supervision.Proficiency in software systems and MS Office suite.

Created: 2024-10-19