Events Marketing Coordinator
Doceree - short hills, NJ
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Doceree is the leading Global network for HCP-only programmatic messaging, reshaping how pharmaceutical brands and healthcare agencies connect with physicians. Our Award-winning platform offers unprecedented end-to-end targeting and engagement solutions, driven by cutting-edge AI-enabled proprietary technology.We are a Series B start-up backed by top VCs: Creaegis, Eight Roads Ventures and F-Prime Capital. Our Best Place to Work certifications reflect a dynamic team of individuals driven by an unwavering passion to make a meaningful impact on the world through ground-breaking technology. We are on seeking exceptional, ambitious, and multifaceted teammates ready to join us on this thrilling mission. Are you ready to be part of something extraordinary?What You'll DoWe're looking for an energetic, creative organized events person to support and help create awareness for the Doceree brand. Our commercial teams will create and strengthen relationships with new and key customers through industry trade shows and custom experiences, both in-person and virtually with your assistance.The Coordinator of Events Marketing will work closely with the CMO and Events Director supporting internal Commercial Teams while working with external vendors.Day-to-day contact for conference-related sponsorships (staff and vendors)Assist with the planning and execution of conferences, events, sponsorships, employees offsite, holiday parties, etc.Proven project management, organizational skills, and attention to detail.Ability to prioritize and manage multiple responsibilities with shifting priorities and timelinesAbility to work both independently and in a team, collaborativeAssist with data tracking (RSVP's, personal information, etc.).Reconcile the Events & Conferences Corporate Amex card (collect and track expense receipts.Manage all billing and payments for all event-related expenses (invoicing, check requests, payments.)Maintain Events & Conference closet and inventory (premiumscollateral).Create and manage shipping manifest for certain events, oversee the packing of all items in the most organized way possible (clearly labeling each box's content, numbering boxes, etc.) tracking until destination.Order corporate-level awardsitemsAssist with the research of hotels, restaurants, and meeting spaces for upcoming events.Assist with budget management for events.Clear and concise communication.Help with the maintenance of the electronic storage system as it relates to events.Facilitate pre and post-event evaluation reports.Maintain and coordinate Company association participation.Assist in onboarding of event speaker (including collection of logo, bio, photo and logistical information).Maintain and update spreadsheets of event timelines, action items, and future plans.Create session documents for panel prep sessions as needed.Assist in managing any agenda updates, run of show documents, website, etc.Perform other duties as required.Who You ArePrior experience in event planning and coordination Demonstrated ability to manage multiple projects at the same time Strong communication and interpersonal skillsAbility to work collaboratively with cross-functional teamsDetail-oriented with excellent organizational skillsFlexibility and willingness to work irregular hours as dictated by event schedules and timelines and global officesFast learner with an entrepreneurial spirit that works well under pressure and remains calmAlways thinking one step aheadEnergetic, with an outstanding work ethicFlexible & adaptable to the situationTeam player who responds quickly to requests from supervisors2+ years in events marketing BS degree - marketing and communications preferredB2B experience, preferably in media, start-up environment a plusExperience servicing or working at an Ad Sales Media organization a plusAdvanced proficiency with English language, Word, Excel and PPT a plusBenefitsCompetitive salary and bonus planStellar health care plan options for you and your family (Medical, Dental & Vision)401K + 4% MatchingGenerous PTO, vacations & sick leaveExtensive paid parentalmaternity leaveReferral bonusesTeam eventsAt Doceree, we know that our Company's strength lies in the diversity of our employees. Doceree is proud to be an Equal Opportunity Employer and we provide equal employment and advancement opportunities to all individuals, regardless of their race, colour, national origin, religion, sex, parental status, age, disability, genetic information, citizenship status, veteran status, gender identity or expression, transgender status, sexual orientation, marital, family or partnership status, political affiliation or activities, military service, immigration status, or any other status protected under applicable federal, state and local laws. If you have a disability or special need that requires accommodation, please let us know in advance.
Created: 2024-09-08