Office Service Representative
Essity UK Limited - philadelphia, PA
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**Office Service Representative** **About the Role** Essity North America is currently searching for an **Office Service Representative** to work in our Philadelphia, PA location. The **Office Service Representative** is responsible for executing administrative activities of an office location providing timely and effective agreed services to the business following established procedures. Provide support in a variety of services which may include copy services; office supplies, equipment, and inventory; administrative assistance; post and messenger services; cleaning, and maintenance services; and reception and communication systems (such as telephone, fax transmissions systems, etc.) **What You Will Do** * Handle incoming and outgoing mail and packages, following applicable distribution procedures, and applicable international shipping protocol * Coordinate the receipt, storage and issuance of stationery and office supplies, incl. inventories, reordering and related maintenance, e.g., load copiers/printers with paper and toner as needed * Act as first point of contact for internal facilities issues, like general maintenance and cleaning, and assist in internal re-location of technical equipment, furniture, etc. * Assist with vendor service visits and prepare building access documentation * Set-up conference rooms including audio/visual equipment, furniture configuration, and food/beverages as needed * Stock and monitor pantries * Perform reception activities like greeting customers, clients, employees from other sites and visitors and notify employees as appropriate, answering all incoming calls, determine caller needs, and transfer as appropriate and completing security procedures, e.g., issuing badges and managing visitors log * Set up the desks and offices for new hires * Master internal ticketing system * Prepare purchase orders * Assist with company store process and orders * Organize and maintain meeting rooms * Perform general clerical work including simple typing, alphabetizing, filing, mail preparations, and document matching * Perform a service culture * Serve on building life safety committee and assist in coordinating life safety drills * Contribute to finding and implementing effective solutions in a matrix organization * All other duties as assigned **Minimum Qualifications:** * Must be available to work 7:30 a.m. 4:30 p.m. daily and cover colleagues hours 8:30 a.m. 5:30 p.m. for vacation back-up * Associates degree preferred will accept experience In lieu of education. * 3-5 years of experience in office services preferred * Strong Customer Service acumen * Strong attention to detail * Proficiency in Microsoft Office365 Suite * Ability to travel 5% of time to domestic locations * Must have a valid drivers license * Must have the ability to lift up to 50 lbs. regularly and break down pallets * Ability to work overtime as needed **What We Can Offer You** At Essity, we believe every career is as unique as the individual and empower employees to reach their full potential in a winning culture motivated by a powerful purpose. Collaborative and caring Work Environment | Empowerment | Job Impact | Work with a Powerful Purpose | Individual Learning and Development | Health & Safety | Social Responsibility | Innovation Additional Information Among other requirements, our policy (COVID-19 Vaccination Policy: Mandatory) requires all office and sales employees to be fully vaccinated. You must submit evidence of full vaccination prior to the day on which you are scheduled to start your employment with Essity. Fully vaccinated means two weeks have passed since an employees final COVID-19 vaccination injection. The Company is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process please contact Together, we are improving lives, every day Working at Essity is not just a career; it is a chance to directly make the world a healthier, more hygienic and safer place. With impactful innovations coupled with sustainable solutions, we strive to reach more people every year with the necessary and essential solutions for well-being. **Application End Date:** 09 Nov 2021
Created: 2024-07-07