Corporate Meetings & Incentives Planner

Living Our ValuesAll associates are guided by Our Values. Our Values are the unifying foundation of our companies. We strive to ensure that every decision we make and every action we take demonstrates Our Values. We believe that putting Our Values into practice creates lasting benefits for all of our associates, shareholders, and the communities in which we live. Why Join UsCareer Growth: Advance your career with opportunities for leadership and professional development in a dynamic and evolving risk function.Culture of Excellence: Be part of a strategic team that values innovation, collaboration, and data-driven decision-making.Competitive Benefits: Enjoy a comprehensive benefits package that supports your professional and personal well-being. Total RewardsOur Total Rewards package underscores our commitment to recognizing your contributions. We offer a competitive and fair compensation structure that includes base pay and performance-based rewards. Compensation is based on skill set, experience, qualifications, and job-related requirements. Our comprehensive benefits package includes medical, dental, and vision insurance, wellness programs, retirement plans, and generous paid leave. Discover more about what we offer by visiting our Benefits page. Day in the LifeThe Corporate Meetings & Incentive Planner, under the leadership of the Senior Manager, Travel & Events, will support The Friedkin Group, Gulf States Toyota, and affiliated businesses in the planning and execution of strategic meetings, corporate events, and incentive programs. This role requires a highly collaborative, detail-oriented planner with exceptional organizational and customer service skills.The Planner will lead end-to-end coordination of multiple high-impact programs, from sourcing venues and negotiating contracts to managing attendee logistics, budgets, and on-site execution. By consistently delivering exceptional event experiences, this individual will be a trusted partner to internal stakeholders and external vendors alike. This position requires strong time management, the ability to multitask under pressure, and availability for travel. As a Corporate Meetings & Incentive Planner, you will:Plan, contract, and execute events, meetings, and incentive trips that support business goals and strengthen employee and client engagementLead discovery discussions to understand stakeholder objectives and design events that reflect brand, budget, and business needsBuild project timelines, manage key deliverables, and coordinate across vendors and internal teams to ensure program successConduct venue sourcing, site visits, and service evaluations; recommend venues based on program needs and negotiate best-value contractsManage all aspects of attendee registration, hotel rooming lists, air/ground transportation, manifests, and program communicationsCoordinate audio/visual requirements, production needs, food and beverage selections, and all on-site/off-site activitiesProvide white-glove service to attendees, including on-site hospitality, troubleshooting, and VIP handlingExecute financial oversight for each event"”track budgets, review and reconcile invoices, recover deposits and unused credits, and ensure all expenses align with internal billing requirementsDeliver post-event reports and KPIs for analysis and future planningPartner with the Senior Manager, Travel & Events to develop and implement process improvements and new technologies that drive efficiencyRepresent the event function professionally across departments and support additional programs as needed What We Need From YouBachelor's Degree required3-4 years of experience in event management, corporate meetings, or incentive program planningExperience working with corporate stakeholders, C-suite leaders, and external vendors to deliver complex event programsProven ability to manage multiple programs simultaneously under high-pressure deadlinesStrong negotiation skills and contract management expertiseExcellent written and verbal communication skills; ability to present to leadership and interface with diverse audiencesProficient in Microsoft Office (Word, Excel, PowerPoint); knowledge of CVent and a plusDeep understanding of travel, hospitality, and event production logisticsDemonstrates strong customer focus, professionalism, and adaptability in fast-paced environmentsComfortable with frequent travel, evening and weekend work as required for program deliveryMust have a valid driver's license and current passport Physical and Environmental RequirementsThe physical requirements described here are representative of those that must be met by an associate to successfully perform the essential functions of the job. While performing the duties of the job, the associate is required on a daily basis to analyze and interpret data, communicate, and remain in a stationary position for a significant amount of the workday and frequently access, input, and retrieve information from the computer and other office productivity devices. The associate is regularly required to move about the office and around the corporate campus. The associate must frequently move up to 10 pounds and occasionally move up to 25 pounds. Travel RequirementsMinimal travel is required for this position (up to 20% of the time on a domestic or international basis). Join UsThe Friedkin Group and its affiliates are committed to ensuring equal employment opportunities, including providing reasonable accommodations to individuals with disabilities. If you have a disability and would like to request an accommodation, please contact us at TalentAcquisition@. We celebrate diversity and are committed to creating an inclusive environment for all associates. We are seeking candidates legally authorized to work in the United States, without Sponsorship. #LI-NL1HP125

Created: 2025-04-24