Administrative Coordinator

Job Summary: The Administrative Coordinator will play a crucial role in ensuring the smooth and efficient operation of our office. This position requires a detail-oriented individual with excellent organizational and communication skills. The ideal candidate will be responsible for a variety of administrative tasks and office coordination duties to support our team and enhance productivity. Key Responsibilities: Administrative Support: Manage schedules, management meetings, and travel arrangements for field employees, as needed. Maintain and update various data in numerous software systems such as Avetta, CSC and Site Tracker Input and track hotel information for field employees in RDB Prepare and edit correspondence, reports, and presentations Maintain, monitor and track licensing, municipal registrations, permits and bonds for the organization Handle incoming and outgoing communications, including phone calls, emails, and mail Maintain and organize office files, records, and documents Office Coordination: Oversee office supplies inventory and place orders as needed for corporate office and wireline sites Coordinate office maintenance and repairs with vendors and service providers Ensure the office environment is clean, organized, and welcoming Assist in planning and organizing company events, meetings, and conferences Team Collaboration: Support various departments with administrative tasks and projects Collaborate with team members to improve office processes and workflows Qualifications: High school diploma or equivalent; associate or bachelor's degree preferred Proven experience as an administrative assistant, office coordinator, or similar role Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent organizational and time management skills Strong written and verbal communication skills Ability to multitask and prioritize tasks effectively Professional and friendly attitude with a customer service-oriented mindset

Created: 2025-03-05