Business Support Specialist

Responsibilities include but are not limited to the following day-to-day general office duties:Assists Regional Business Administration Manager in developing, implementing, and executing the business support standardized processes that align with company policies and government compliance.Perform timesheet data entry in the Time Entry system. Submit manual overrides to Payroll weekly, as needed. Track vacation, sick, and floating holiday usage.Review Kronos Exception Report weekly and correct errors prior to feed into Time Entry.Maintain electronic file storage of timesheets on the Area Shared Drive.Setup correct prevailing wage rate for SRs and projects in the PWS system weekly.Send Certified Payroll Reports and Statements of Compliance to customers weekly, for service. File electronically in the designated compliance portal or with the State weekly, and as required.Submit PW restitution requests to designated compliance analyst for processing.Manage Accounts Payable invoice queue in Basware Alusta. Coordinate PO receipts, and new or adjusted POs with ICS or PC/PM for timely invoice processing in order to meet established KPIs.Review ACE Accrued Receipts report monthly and submit adjustments to Fire Service Manager for approval.Perform invoice research of monthly statements received from suppliers, as well as invoices processed against a PO when needed. Respond to invoice and payment inquiries from suppliers.Complete and submit manual check requests for immediate payments not processed through Basware Alusta.Complete and submit out of cycle payment requests via the EGPR tool.Assist local requesters with new supplier setups and manage the process. Perform supplier updates and changes as needed.Follow the established process related to refund checks from suppliers or returned/unused checks to ensure funds are returned to the appropriate department or project.Act as district contact with the Vendor Master Team, Field Subcontractor Team, PBC Invoice Processing Team, and PBC Payments Team.Maintain and replenish office supplies as needed.Route incoming calls and distribute incoming mail.Perform other duties as directed by RBAM.Required:High School DiplomaStrong attention to detail and excellent organizational skills.Must be proficient in MS Excel and Word.Must have the ability to multi-task in a fast paced and deadline driven environment.Excellent written and verbal communication skills.Ability to prioritize projects and strong problem-solving skills.Good research skills and attention to detail.Preferred:3-5 years experience working in the construction industry.2-year degree, or equivalent combination of education and experience

Created: 2024-11-10