Marketing Events Coordinator

About Prometheus GroupPrometheus Group is a team of self-starters centered on being resourceful, accountable, and results-focused. Career progress is based on merit and not years of service or attaining certifications. Our drive and dedication to creating great products for our global customers are at the heart of all we do! In joining Prometheus, you will become a part of the largest global provider of comprehensive enterprise asset management (EAM) software solutions that support the management life cycle for equipment maintenance and operations. This position will provide an opportunity to join a successful, rapidly-growing software company that is backed by some of the most reputable private equity firms in the world such as Advent, LGP, and Genstar. An ideal candidate will bring the skills and aptitude necessary to manage the increasing complexity of the company's global operations driven by the company's continued expansion. Success in this role will provide opportunities for increased levels of responsibility within the company.Job SummaryThe Marketing Events Manager is responsible for the planning, coordination, and execution of all internal and external events for Prometheus Group. They will help to ensure all events are successfully orchestrated, prepared for and promoted. The Events Manager must be highly organized with impeccable project management skills, prioritization skills, and able to juggle multiple events with a high attention to detail and accuracy in a deadline-driven environment.Essential Duties and ResponsibilitiesPlanning, coordination, and execution of all internal and external events such as trade shows, conferences, roadshows, user conferences, sales meetings, etc.Responsible for event logistics such as attendee registrations, hotel and travel arrangements, ordering and printing event materials, booking meeting rooms, packing and shipping event materials, and preparing pre-event and post-event communication.Execute event orders for booth structures, audiovisual (AV), internet, power, etc.Responsible for event promotion including sending emails via HubSpot and partnering with internal graphic and content teams to post on social media and the website.Schedule additional networking activities such as happy hours, dinners, and outings, as needed.Maintain and update marketing events calendar and event master spreadsheets.Track and maintain post event opportunities via Salesforce and report to Event Manager on status monthly.Research new event opportunities to build and continuously drive the company portfolio.Opportunity to travel for event setup and execution.Required Skills and Expertise Detail-oriented with a commitment to high-quality performance and productionHighly organized and able to manage multiple projects at onceSuperior time management skills and ability to meet deadlinesExcellent written and verbal communication skillsCreative, innovative, proactive, and resourcefulFlexible and adaptive to changeTeam player with the ability to work in a collaborative environmentAbility to learn technical/software products preferredEducation and ExperienceBA/BS Degree1-2 years experience in event marketing, event planning, or project management requiredProficiency in Microsoft Office Suite requiredExperience in HubSpot and Salesforce highly preferredExperience working in a B2B technology company preferredBenefits OverviewWe offer an attractive benefits program to meet the diverse needs of our teammates:Employee base HSA plan, dental, life and short-term disability coverage 100% paid for by Prometheus GroupHSA & FSA plan optionsRetirement Savings with Generous Company Match & Immediate VestingGym membership to O2 FitnessCasual dress attireHalf-Day FridaysGenerous Paid Time OffCompany Outings, Trips & ActivitiesPrometheus Group is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.#LI-onsite

Created: 2025-04-11