Administrative Assistant Support- (Part-time)

Administrative Assistant - (Part-time)As required by our governmental client, this position requires being a US Citizen AND an active Secret clearance with TS eligibility.The Administrative Assistant will provide a variety of complex and routine administrative duties to support the US Space Force Office of the Chief of Space Operations (CSO) with minimal or no supervision and in compliance with written and oral guidance and policies, execute independent decisions within established guidelines and perform a full range of administrative services and executive assistance support.Compensation & Benefits:Estimated Starting Salary for Administrative Assistant: $51,000.00Pay commensurate with experience.LocationWork location is at the Pentagon, and no telework is available.Administrative Assistant Responsibilities Include: Coordinate executive communications, including taking calls, responding to emails, and interfacing with external organizationsPrepare and review internal and external documentsMaintain an organized filing system of paper and electronic documentsPopulate and publish SharePoint updatesOn-boarding/Off-boarding members- Update rosters/checklists, distributing/collecting applicable documentation, drafting emails, etc.Track and submit office supplies for the front office, to include military awards/accoutrements, patches, coins, etc.Field calls and greet visitors and respond to telephone calls, take messages when appropriate, and direct callers or visitors to requested government staff, plan and coordinate conference and office visits with distinguished visitorsStaff & Administer Documents, prepare and develop correspondence, reports, memorandums, presentations, ready- to-send (RTS) emails, and other forms of communication for distribution across the organizationDistribute correspondence to all individuals in accordance with approved guidelines and processes, search and retrieve documents from databases and files as requested and provide research to assigned staff as necessary, prepare and coordinate documents for review and distribute electronically as necessaryPlan, coordinate, and organize events and all secure facilities (onsite and offsite) prior to event by coordinating with the conference room coordinator or applicable office/agency, submit all presentations in requested format by supported staff within the prescribed time frame.Draft meeting minutes, distribute meeting documents and post meeting minutes, as necessary to participantsReview correspondence for signatures from members of assigned staff, the supervisor, or other senior managers for proper format, Review conformance with procedural instructions, grammar, typographical errors, accuracy, and necessary attachmentsProperly monitor and track correspondence as required in approved databases to ensure that all assigned suspense requirements are met, distribute correspondence to all individuals in accordance with approved guidelines and processesPlan, coordinate, and organize events/meetings (on site and off site) for assigned headquarters organizationResponsible for securing facilities, submitting presentations as required by supported staff within the prescribed time frameSecure necessary equipment (projector, computer, etc.) to conduct briefing. Operate equipment (projector, computer, etc.) as requiredTake attendance at meetings as necessary and draft and distribute meeting minutes as necessarySchedule meetings and appointments/ invite appropriate attendeesMaintain and manage calendar of activities, meetings, and eventsCoordinate with other executive staffs to develop meeting/travel agendas (if applicable)Assist with setting up Video Tele Conferences (VTC), Microsoft Teams Meetings, Webex, Zoom, SharePoint or any other platform utilizing by the GovernmentCoordinate with enterprise entities to codify travel plans for leadershipManage travel itineraries/agendas for leadershipCreate authorizations for leadership in Defense Travel System (DTS) IAW the Joint Travel Regulations (JTR)Prepare and validate Trip Books for Senior Leaders TravelManage the directorate's assigned tasking's using the Enterprise task Management Software Solution (ETMS2 aka TMT) and other Tasker emails from external organizations/staffsReview ALL Taskers; assign, close, update, reply to Tasker emails, phones calls as needed to escalate tasks, meet deadlines and coordinate w/Headquarter-level officesCreate Taskers for officeMaintain assigned files and record systems in accordance to approved guidelinesAdministrative Assistant Experience, Education, Skills, Abilities requested: Associate degreeMinimum of three (3) years' of experience working within the DoD performing the tasks listedCandidates must be US CitizensCandidates must hold an active SECRET clearance and be TS eligibleCandidates will be subject to a US Federal Government background investigation and must favorably pass a drug screenHigh familiarity in Defense Travel System (DTS)High familiarity with the Task Management Tool (TMT)Advanced skills in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, SharePoint)Knowledge/skills with MS Teams, Webex, ZoomAbility to identify and resolve challenges at a strategic level, time management, and ability to multi-taskExcellent and advanced organizational, interpersonal and judgment skillsExcellent and advanced oral and written communication skillsStaff experience supporting DoD or Federal Government Headquarters' senior leadersMust pass pre-employment qualifications of Cherokee FederalLocationWork location is at the Pentagon, and no telework is available.Company Information:Cherokee Nation Defense Solutions (CNDS) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNDS, visit .Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit /careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, and Accommodation request.Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.

Created: 2025-03-09