IP Docketing Specialist

Black Hills AI, a leader in IP automation, is looking for a Patent Docketing Specialist to join our team. As a Patent Docketing Specialist, you will use automated docketing technology to ensure docketing for law firm and corporate customers is processed accurately and timely. You must be open to new ways to docket, with an eye for detail, and ready to take part in the future of docketing!JOB DETAILSUnder the direct supervision of the Docketing Manager, the Docketing Specialist is responsible for ensuring all US and International docketing is processed timely with a high degree of accuracy while providing required support to assist the docketing team as necessary. They will primarily work on tasks that are billed to customers, and they will communicate with customers regarding the status of their complete patent portfolio.ESSENTIAL FUNCTIONSUses Black Hills AI's proprietary automated docketing software to efficiently docket, verify/review and report out communications received from the US and International Patent Offices, foreign agents, and attorneysDockets US/PCT/Foreign Patent Office deadlines in a timely matter with a high level of accuracyUpdates customer docketing systems and databases directly when necessaryCommunicates with Black Hills AI customers in a professional mannerSupports On-boarding and Customer Services teams as neededWorks with Automation and Development teams to improve automated processes as neededMaintains knowledge of various commercial docketing systemsMaintains knowledge of rules and procedures for various Patent OfficesSafeguards confidential information of Black Hills AI and customers according to applicable policies and agreementsADDITIONAL TASKSAssisting the Docketing Manager as necessaryMay act as backup to other staff in their absencePerforms all other duties as assigned and requiredMINIMUM QUALIFICATION REQUIREMENTS· High school diploma or GED certificate and 3 years of intellectual property docketing experience. Paralegal certification or BA degree preferred· Knowledge of Microsoft Office products· Knowledge of the docketing procedure· Knowledge of patent prosecution rules, deadlines, and related procedures· Demonstrated superior analytical skills, with strong ability to review and organize numerous documents in complex legal matters· Ability to communicate effectively, both verbally and in writing, with diverse client base· Ability to perform with attention to detail and 90 percent accuracy· Must pass required background check as related and may be required by Federal Regulations.***** Office located in Minneapolis, MN; Remote-based position located in the United StatesJob ***** Full-time*****401(k)Dental insuranceFlexible scheduleHealth insurancePaid time offVision insurance

Created: 2025-03-09