Executive Assistant

AimHire is partnering with a leading institution to find an Executive Assistant to the Dean for the School of Engineering and Computer Science. This role provides high-level executive support to the Dean, Senior Associate Dean, and Assistant Dean of Business and Operations, managing calendars, coordinating meetings, overseeing special projects, and handling key administrative functions.** Denver (100% onsite) $36-$38/hourly based upon experience This is a contract position with a strong likelihood of going permanent. Key **Manage the Dean's calendar, schedule meetings, and coordinate travel arrangements.Serve as the primary liaison between the Dean's office and faculty, students, university leadership, and external partners.Process expense reimbursements and maintain budget oversight for the Dean's office.Support strategic initiatives, accreditation reports, and special projects.Manage advisory board communications and faculty data requests.Ensure smooth day-to-day operations of the Dean's office, including office maintenance and supply management.Prepare and maintain confidential personnel files and documents.Process paperwork requiring the Dean's or Senior Associate Dean's signature.Assist with faculty hiring, governance committee support, and report generation.Plan and execute key school events, including the Senior Design Symposium, Spring BBQ, and annual awards ceremony.Oversee event logistics, including scheduling, catering, AV setup, and budget management.Collaborate with marketing to develop promotional materials.*3-5 years of administrative experienceProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)Bachelor's degreeExperience supporting executive leadership and managing complex calendarsHigher education experienceFamiliarity with Salesforce, student information systems (Banner), and basic AV setupWork **Monday - Friday, 8:00 AM - 4:30 PM, with occasional evenings and weekends for events.AimHire is an equal opportunity employer

Created: 2025-03-09