Administrative Assistant

Job Title: Executive AssistantClient Location: Detroit, Michigan - HYBRIDSalary/Pay Rate: $28.00-$32.14/hourFirm, non-negotiable: NoDuration: 12 months (may extend/convert)Job Description:The Executive Assistant II will be a key partner to the Legal, Compliance, Privacy & The Shop team (LCPS), providing top-tierexecutive support the General Counsel (GC). This role requires strong organizational skills, discretion, adaptability, and a proactivemindset to navigate the fast-paced and evolving environment. The ideal candidate should be detail-oriented, resourceful, and skilled atmanaging multiple priorities with efficiency and professionalism. We are looking for someone who thrives in a collaborative setting andenjoys problem-solving.Essential Functions1. Support the LCPS team with administrative support.2. Manage the GC's complex calendar from end-to-end scheduling, confirming all details, managing related logistics, andproactively mitigating potential conflicts.3. Coordinate all facets and details of travel, including airfare, hotels, transportation, logistics, reservations, meetings, andensuring experience is seamless.4. Keep individuals well-informed of inquiries, observations, and upcoming commitments, and communicate appropriately.5. Prepare correspondence, presentations, meeting agendas, emails, and external communications.6. Coordinate and manage meetings and conferences, ensuring schedule is followed or changed to address priorities.7. Prioritize conflicting needs, handle matters proactively, and follow through on projects in a timely manner.8. Maintain files, prepare materials, and coordinate team meetings and events.9. Process expense reports and support team/department purchasing activities.10. Support LCPS team by assisting others with technology, tools, and/or systems used in daily work.11. Support key projects and initiatives within assigned function.12. Participate on project teams to help identify/create new processes, policies, and tools.13. Handle highly confidential and sensitive information.QualificationsExperience- Executive Assistant role with experience supporting C-Suite leaders (7 years), preferably within legal, corporate, or high-pressureenvironments.- Advanced experience using Microsoft Office Suite to produce reports, presentations, and correspondence.- Extensive experience booking flights, hotels, ground transportation, and expense reconciliations.- Mastery at prioritizing, rescheduling, and coordinating meetings across multiple time zones and stakeholders.- Communication and interaction with executives.- Experience handling confidential and sensitive information discreetly.Skills, Knowledge, and Abilities- Strong written and verbal communication skills with a keen eye for detail.- Detail-obsessed with the ability to manage multiple priorities, meet tight deadlines, and navigate high-stress situations.- Thrives in a fast-paced, high-maintenance environment with shifting priorities without compromising accuracy.- Strong organizational skills and the ability to manage and prioritize competing tasks.- Proactively problem-solve while maintaining composure and attention to detail.- Strong work ethic, reliability, and ability to own responsibilities.- Ability to quickly adjust travel plans due to unexpected changes.- Proven track record of handling confidential information with discretion and integrity.- Exceptional task management skills ensuring follow-ups, deliverables, and action items don't fall through the cracks.- A positive approach to serving clients and providing exceptional customer service.- Ability to demonstrate good judgment, high ethics, and project a professional image.- Ability to work independently and as a collaborative team member with a positive "˜can do' attitude.- The drive to identify and seize opportunities for continuous improvement as business needs change.- Exceptional interpersonal and business communication skills (written, verbal, listening).- Proficient in Microsoft Office skills (Word, Excel, PowerPoint, OneNote, Outlook).- Familiar with corporate travel platforms and expense systems (e.g. Concur)EducationBachelor's degree or equivalent professional experienceThe target hiring compensation range for this role is $28.00 to $32.14 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.Client Description:Our client is leading the digital transformation for the automotive industry by collecting data to analyze consumer interactions and, in return, offers a variety of products tailored to the evolving consumer needs. The data collected has increased retail sales and brand loyalty for all partners--winning! Each partner relationship is unique but all share the same end result--maximizing digital marketing that leads to an increase in sales. Innovative and effective? We love that! Our client knows that their employees are the competitive advantage!The company values include inclusion, respect, integrity, trustworthiness and accountability. Our client encourages and values the voice and contributions of all team members fostering a safe and open environment for each individual to be their authentic selves. Creativity is already flowing at this company but YOU can help create magic! Your digital expertise and innovative ideas will help to enhance the overall user experience. The teams you will collaborate with, the skills you will sharpen (and gain) and your creative insights will not only add to your experience but will look great on your resume. Quick, write that down! This exciting opportunity will expand your portfolio and will give you a competitve advantage when searching for your next opportunity! In an industry with such high demand, this is one you wont want to miss! Apply today to see what exciting opportunities we have waiting for you!Working with AQUENT provides you access to some pretty awesome perks:Subsidized (up to 85%!) Health, Vision and Dental Benefits, and Access to Fidelity 401(k) with Matching!FSA ProgramWeekly Direct DepositResume / Portfolio Review + Interview Prep. Youll be set-up for success!Free Continued Learning: our benefits to other agencies, here: is AQUENT? /watch?v=5z-n8nfytuM

Created: 2025-03-09