Office Services Assistant

ESC has an exciting opportunity for an Office Services Assistant to work onsite in Bolingbrook, IL supporting our premier retail client's Facility Management Team. The Office Services Assistant performs a wide variety of stockroom support in addition to clerical, administrative, and mailroom duties which includes providing a high level of customer service while consistently managing multiple projects simultaneously and producing an excellent output. Operates office and stock room equipment and refills office and pantry supplies as needed.PRINCIPAL DUTIES & RESPONSIBILITIES (*Essential Functions)Process all incoming and outgoing deliveries at the corporate office and Mock Store.Process all incoming and outgoing US Mail, FedEx, UPS, and internal mail. Operate automated mailing and shipping equipment.Receive, organize, and transport deliveries via rolling cart, dolly, flat bed, or pallet jackStock, organize and maintain office, pantry, and coffee/tea supplies for the Tallgrass facility.Assist with general appearance of office, including weekly maintenance checks and reporting all issues to the Facilities Manager so that repairs can be completed in a timely manner.Assist with conference room set up and clean up, including monitoring the conference room schedule and providing meeting support.Assist with special projects and events as needed and directed by the Facilities Manager.Monitors the Corporate Facilities email regularly, responds to customer/client requests via email and in person in a professional manner.Identifies and responds to associate issues/problems in a timely manner, seeks feedback/follow-up as appropriate.Builds effective business partnerships with the corporate teams.Required SkillsHigh School Diploma requiredMinimum of 2 years' experience in office services, hospitality, workplace programs, space or floor planning analysis, facilities, and/or site management experience for a large company.Able to work on site 100% of timeProficient with Microsoft OfficeComfortable with and embrace new technologies and digital tools, such as apps, databases, financial management, work order management, communications and handheld mobile technologies and applicationsPhysical ability to assist with warehouse operationsOn a regular basis requires the ability to walk, reach with hands and arms, stand for a minimum of 6-8 hours, and able to lift 50 lbs.Highly adaptable and flexible, ability to work independently with little supervision.Excellent communicator, comfortable interacting with all levels of employees, management, and third-party vendors.

Created: 2025-03-09