Receptionist

Job ***** We are seeking a professional and organized Receptionist to join our team. The ideal candidate will be responsible for managing front desk operations, greeting visitors, handling calls, and providing administrative support to ensure smooth daily operations at the office. Additionally, this role will assist the accounting team with basic financial tasks, invoicing, and record-keeping.Additional job responsibilities include, but are not limited ***** Greet and assist visitors, clients, and employees in a professional and friendly manner.Answer, screen, and direct incoming calls, taking messages when necessary.Manage and distribute incoming and outgoing mail, packages, and deliveries.Maintain a clean and organized front desk and reception area.Assist with scheduling meetings, appointments, and conference room bookings.Maintain and update office records, files, and documentation.Support HR and administrative tasks such as processing paperwork, filing, and data entry.Order and maintain office supplies and ensure office equipment is functional.Coordinate with vendors, contractors, and suppliers as needed. Assist with preparing reports, memos, and other communication materials.Ensure compliance with company policies and safety regulations.Assist the accounting team with basic financial tasks, **o  Processing invoices and maintaining accurate financial records.o  Handling expense reports and petty cash transactions.o  Assisting with accounts payable and receivable tasks.o  Organizing and filing financial documents and receipts.o  Coordinating with vendors and subcontractors regarding billing inquiries.All Other Duties as Assigned.Qualifications & ** ·       High school diploma or equivalent; additional certification in office administration or accounting is a plus.·       Proven experience as a receptionist, administrative assistant, or in a similar role, preferably in the construction industry.·       Basic understanding of accounting principles and financial documentation.·       Strong communication and interpersonal skills.·       Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software is a plus.·       Ability to multitask and work in a fast-paced environment.·       Excellent organizational and time-management skills.·       Knowledge of construction terminology and procedures is an advantage.Work Environment & Physical ***** ·       Primary work area is a controlled office environment, requiring the ability to sit for extended periods of time. RW Mead and Sons, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Created: 2025-03-09