Executive Assistant - 7:30 AM - 5:30 PM

Executive Assistant - Financial Services - 7:30 AM - 5:30 PM(Contract - 6 Months) | Onsite (5 Days/Week) | 7:30 AM - 5:30 PMLocation: Midtown Manhattan AreaWe are currently seeking a highly organized and proactive Executive Assistant to join a financial services team for a 6-month contract. This is an onsite role located in the Midtown Manhattan area, with working hours from 7:30 AM to 5:30 PM, five days a week. As an Executive Assistant, you will play a key role in providing administrative support, managing calendars, and coordinating travel and meetings. You will assist with a variety of tasks that contribute to the smooth operation of the office and support senior team members in a fast-paced environment.Key Responsibilities:Telephone coverage, answering calls, taking messages, and tracking bankers whereabouts.Light to moderate client contact and support.Calendar management for meetings and conference calls.Coordinate conference rooms and arrange catering, AV setups, etc.Assist with Lucite orders, closing dinners, and client outing coordination.Organize and manage travel logistics (flights, hotels, rental cars, etc.) and expense reports.Prepare and maintain presentation books, meeting materials, and correspondence.Maintain filing system, correspondence, and documents.Work with various departments to gather information and respond to requests.Assist with misc. tasks such as sending and retrieving faxes, distributing mail, etc.Provide backup support for colleagues during vacations or sick days.Required Skills and Attributes:Strong communication, judgment, and problem-solving skills.Exceptional attention to detail, time management, and organizational skills.Positive, team-oriented attitude with a willingness to support colleagues.Ability to multitask and thrive in a fast-paced environment.Flexibility with responsibilities and teams.

Created: 2025-03-09