Executive Assistant to Group Head

Job ** Executive Assistant to Group Head at Financial Services Firm New York CityPosition ** We are looking for a highly organized and proactive Executive Assistant to support the Group Head of our financial services firm. This position demands outstanding communication skills, meticulous attention to detail, and the ability to juggle multiple tasks in a dynamic environment. The ideal candidate will have a solid background in executive assistance, including expertise in travel coordination, calendar management, and expense tracking.Key *Calendar *Effectively manage the Managing Partners schedule, arranging meetings, appointments, and events.Prioritize and resolve scheduling conflicts to maximize the Managing Partner's productivity.Travel *Organize all elements of business travel, including private jet bookings, hotel reservations, ground transport, and itineraries.Ensure all travel logistics are executed smoothly and reflect the Managing Partner's preferences.Expense *Prepare and submit expense reports, ensuring they are accurate and comply with company policies.Monitor and manage expenses related to travel and other executive functions.Communication *Act as the primary contact for internal and external communications, screening calls and managing correspondence.Prepare and refine presentations, reports, and other documents as necessary.Meeting *Organize and prepare for board meetings, executive team gatherings, and other significant events.Take minutes and follow up on action items as needed.Confidentiality and *Uphold a high level of confidentiality concerning sensitive information and company affairs.Bachelor's degree or equivalent experience.At least 8 years of experience as an executive assistant, preferably in the financial services sector.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with travel management tools.Strong organizational abilities with a proven track record of prioritizing tasks and meeting deadlines.Excellent written and verbal communication skills.Capable of working both independently and collaboratively in a fast-paced setting.High degree of professionalism and discretion.Preferred **Experience with private aviation and charter logistics.Familiarity with expense management software.What We *Competitive salary and benefits package.Opportunity to work closely with senior leadership in a vibrant industry.Professional development opportunities.** Base salary of $100,000 - $115,000 plus year-end bonus.

Created: 2025-03-09