Legal Secretary

Our client, a premier litigation law firm, is seeking a Legal Secretary to join their team!Office ***** Hudson Yards***** 4 days in the office/1 day remote (first 90 days are 5 days in office)***** $85-102k base salary DOE + discretionary bonus + very strong benefits package** This role will require a lot of travel; always domestic travelResponsibilities **Provide high-level administrative support to assigned attorneys, ensuring efficient management of complex tasks and legal workflows. This includes drafting, editing, formatting, and producing legal documents, correspondence, and other materials with a high degree of accuracy.Prepare and file pleadings and other legal documents with state and federal courts, ensuring compliance with procedural rules and deadlines.Open, organize, and maintain client files, both electronically and in hard copy, ensuring they are up-to-date, complete, and accessible.Coordinate and manage multiple attorney calendars, scheduling meetings, court appearances, and other key appointments. Provide timely reminders to attorneys regarding critical deadlines and time-sensitive obligations.Assist in maintaining attorney timekeeping and billing by entering time, reviewing pro forma bills, and preparing final billing statements and cover letters for client submission.Manage the intake process for new client matters, ensuring all relevant information is gathered and recorded for effective case management.Route incoming calls, mail, and visitors, maintaining a professional and responsive communication channel for attorneys and clients.Coordinate and arrange travel logistics for attorneys, including booking flights, accommodations, and transportation as needed for client meetings, trials, and other professional obligations.Assist with closing client matters by preparing and formatting closing documents, signature pages, and binders in accordance with firm standards.Provide backup support to other secretaries and administrative staff as needed, ensuring seamless office operations and workflow.Perform general clerical duties such as filing, retrieving closed files, handling expense reimbursements, and maintaining office supplies.Execute any additional duties and responsibilities as assigned to meet the evolving needs of the legal team and firm.**Bachelor's degree or equivalent work experience required3-12+ years of experience as a Legal Secretary, commercial litigation experience highly desiredWillingness to travel for trials, arbitration, hearings, and other case-related projects. Ability to work overtime as neededStrong understanding of ECF filing, docketing, and litigation proceduresFamiliarity with managing state and federal court cases preferredProficient in Microsoft 365 and other legal document management systemsPlease submit your resume to apply!

Created: 2025-03-08