Executive Assistant

Great Culture!!Growing Investment firm is seeking an Executive Asst to support the Events team! **Perform diverse administrative duties, including answering phones, managing files, maintaining databases, processing invoices, and scheduling meetings. Support to multiple professionals within the Events Team.Handle monthly expense reporting for team members using Concur.Coordinate Travel Arrangements for Events ManagersResponsible for vendor invoicing, ensuring accurate processing and timely payments.Maintain organized filing systems for event documentation, ensuring records of past events are up-to-date and easily accessible.Manage and update the Events Calendar with scheduled events and relevant details; coordinate with the firm-wide calendar, as needed.Collaborate with the Events EA team to maintain inventory of branded items, event supplies, and gifts, ensuring efficient organization and tracking.Create event collateral such as name tags, name tents, and labels to support seamless event execution.Contribute to gifting ideas and sourcing for various events. Use Cvent, the event management platform, to assist with event surveys, RSVPs, and reporting.Skills & **2-3 years of experience as an administrative assistant; prior event management experience is a plus.Strong multitasking skills with exceptional attention to detail and organizational abilities.Proven ability to meet deadlines and effectively prioritize tasks in a fast-paced environment.Excellent interpersonal skills, with the ability to work both independently and as part of a team.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.

Created: 2025-03-08