Office Administrator (Bilingual)

Hello there! We are seeking a detail-oriented Office Administrator to join our team. The ideal candidate will have experience in clerical duties, office management, and calendar management. This position offers an opportunity to work in a dynamic office environment.Responsibilities:Greeting walk-in customers with a friendly and professional demeanor.Answering incoming phone calls and making outbound calls to customers, vendors, and other establishments for necessary communications.Learning and training on our ERP (Enterprise Resource Planning) system, which includes creating and processing invoices, managing inventory, creating purchase orders, etc.Maintain and support established bookkeeping practices to ensure accurate financial records and efficient operations.Taking payments in person and over the phone, ensuring accurate and timely transactions.Monitoring and managing company email communications, responding promptly and appropriately.Purchasing office and shop supplies, as well as regular vendor supplies as needed to maintain inventory.Performing light bookkeeping and data entry tasks, ensuring accuracy and compliance.Maintaining an organized office environment, ensuring all areas are clean and well-maintained.Skills/Requirements:Must be able to start immediately (within 1-2 days of selection for position)Bilingual in Spanish is requiredFamiliarity with office procedures and basic accounting principlesProficient with computers, especially Microsoft Office (Word and Excel)Ability to type accurately and efficientlyStrong organizational skills with the ability to prioritize tasks effectivelyFriendly demeanor, good manners, and a positive attitude.We offer a supportive and dynamic work environment where your contributions will make a significant impact. If you are a motivated individual with a passion for administrative excellence, we encourage you to apply.

Created: 2025-03-08