Executive Assistant

Simone Development Companies is seeking an Executive Assistant to support the owner and founder of the organization. The Executive Assistant should be skilled in managing schedules, coordinating meetings, handling confidential information, and streamlining operations to enhance efficiency. The ideal candidate will be self-motivated, organized and an independent thinker.Job ResponsibilitiesCoordinate multiple conference calls.Heavy Outlook calendar tasks, i.e, complex meetings, appointments, etc.Screen incoming calls and voicemails.Make appointments and calls maintain calendars.CRM tracking of meetings, relationships, and contacts.Draft, edit and proofread documents, including cover letters, memos, fax transmittals, emails, etc.Interface with lobbyistsHandle all incoming and outgoing mail, faxes and other correspondence.Handle all incoming documents for Owners' signature from all departments.Coordinate all personal and corporate charity responsibilities and board of director responsibilities.Maintain Owners' filing system.Fill out expense reports.Reconcile credit card bills and receipts.Obtain special permits.Track dates related to unique family matters.Carry out various miscellaneous tasks, both business and personal.Maintain records for company vehicles and EZ Passes,Obtain insurance ID cards for vehicles and provide necessary information to dealership when a new vehicle is purchased.Assist in the planning of employee engagement events.Coordinate the sending of holiday gifts and cards.This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.Formal EducationBachelors Degree preferredExperience Minimum of 5 yearsAdditional Comments on Knowledge, Education, and ExperienceMinimum of a Bachelor's Degree or equivalent experience required.Five to seven years of experience as an Executive Assistant; preferably supporting ownership in commercial real estate development, legal or finance.Proficiency with Outlook, Excel, and Word.Excellent verbal and written communication skills.Excellent interpersonal and customer service skills.Excellent organizational skill; able to multitask.Focused and detail oriented.Ability to conduct online research and complete inline purchases.Ability to work independently and use good judgement.Additional Comments on Working EnvironmentAbility to perform routine office tasks that includes operating a computer for long periods of time, sitting, filing and communicating on the phoneMust be able to sit at a desk for long periods of time, lift, carry, push, pull a maximum of 30 lbs.It is the policy of Simone Development (SIMDEV) to provide equal employment opportunities to all qualified individuals without regard to race, color, creed, religion, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity or expression (including transgender status), age, marital status, familial status, citizenship status, disability or genetic information or handicap or status as a Vietnam-era or special disabled veteran in accordance with all applicable federal, state and local laws.Recruiters need not reach out. The organization is sourcing candidates directly at this time.

Created: 2025-03-08