Executive Administrative Assistant

Application Instructions; To apply for this position, please complete the following steps:1. Email Your Resume: Send it to recruiting@ with the subject line: "Secretary/Admin Assistant" + {Your Full Legal Name2. In Your Email:Confirm that you've read the full job posting and meet the listed qualifications.Tell us why you're a good fit for this role.Applications that don't follow the steps above will not be considered.Hundreds of thousands of people each year suffer from side effects and defective devices due to pharmaceutical companies withholding critical information from the public and physicians, resulting in severe, life-threatening injuries and, in some cases, the loss of loved ones. At Mass Tort Strategies, we are committed to raising awareness of potential compensation rights and helping these individuals secure representation in mass tort lawsuits against specific pharmaceutical companies.We exist to generate more business and cases for mass tort law firms nationwide. As a mass tort marketing company, we are sensitive to the needs and challenges of our clients. Our goal is to become an industry leader by delivering high-quality inquiries at competitive prices, positioning ourselves as trusted partners"”not just vendors.What You Need for This PositionHigh School Diploma or GEDA true self-starter with a proactive mindsetStrong strategic planning and critical thinking skillsExceptional attention to detailMinimum of 2 years of experience as an assistant in office, personal, or administrative rolesHR skills, including posting job descriptions, sourcing resumes, and scheduling interviewsExcellent organizational skillsProficiency in Microsoft Office (Word, Excel, PowerPoint) and understanding of MAC computersValid driver's license and reliable transportationData entry experienceOutstanding written and verbal communication skillsAbility to create clean, accurate reports and logsQuick learnerExperience in taking meeting notes and presenting information effectivelyAbility to thrive in a very fast-paced environmentWhat You Will Be DoingProvide comprehensive support to the CEO, COO, General Manager, Intake Manager, and Quality Assurance Manager with various tasksManage all vendor relationships and communicationsHandle scheduling, including meetings, interviews, and appointmentsPerform filing, scanning, labeling, and organizing tasks to maintain an efficient officeConduct quality control of agreements sent by the intake teamMail physical agreements to individuals unable to sign electronicallyRetrieve mail from the mailroom, scan documents, and distribute to designated attorneys' officesEnsure the office fridge and cabinets are consistently stocked with food, drinks, and coffeeOrder drinks, snacks, and supplies (via Amazon or other vendors) when inventory is low, managing inventory levelsOversee recruiting efforts, including posting job descriptions, sourcing resumes, and scheduling interviewsSet up and prepare the conference room before meetingsMaintain a tidy and clean office environment, including the kitchen, storage room, and conference rooms throughout the dayTake detailed meeting notes and present key insights or action items to leadership and teamsThrive in a fast-paced environment, managing multiple priorities efficiently while maintaining accuracy and professionalismAssist upper management with preparing reports, logs, and presentations as needed

Created: 2025-03-08