Administrative Assistant

Actalent is seeking an Administrative Assistant to join our team at our Global Headquarters in Hanover, MD!Compensation:$20.19 - $25 per herBonus up to $2,000 annuallySchedule:Internal | PermanentFull Time | 8:00 Am - 5:00 PMHybrid | 4 days in-office, 1 day remoteJob OverviewWe are seeking a highly skilled Administrative Assistant to join our team. This role is responsible for ensuring high-quality administrative support for one Vice President and Corporate office administration. The ideal candidate will be adept at relieving the executive of administrative functions to increase their availability for executive-level responsibilities. In addition responsible for all cohesive operations of our corporate office.Essential FunctionsAdministrative SupportProvide comprehensive administrative support to the Vice President, including managing calendars, scheduling meetings, and submitting expenses. Maintain Director and Regional organizational charts.Manage and organize all aspects of domestic travel, including booking flights, arranging accommodations, and coordinating transportation logisticsCommunicationServe as the primary point of contact between the Vice President and internal stakeholders.Handle correspondence, emails, and phone calls with professionalism and confidentiality. Works closely with internal communications to ensure consistent messaging from stakeholders and corporate.ConfidentialityMaintain the highest level of confidentiality and discretion in handling sensitive information.Corporate SupportSchedule conference rooms for various meetings, trainings, etc.Order meals as requested for meetings, trainings, etc.Track and order office supplies, lunches and cateringComplete P-Card req for funds and reconciliationCoordinate team events and outingsCompletes other duties as assignedCommunicating effectively, both verbally and in writingMay manage additional programs including, but not limited to flower purchases pertaining to the flower policy and colleague anniversary information, costs and giftsMinimum Education | Skills | Abilities1 year of Administrative Support Experience requiredAssociates degree (preferred)Strong Organizational and time management skillsStrong communication skills and work ethicProficient in Microsoft Office (Excel, Word, and Outlook a must)Ability to prioritize, organize, problem solve and meet deadlines and goalsHigh Level of professionalism and discretion.CompensationPer Pay Transparency Acts: The range for this position is $40,800 - $61,200. This role is non-exempt (hourly employee). The bonus potential is up to $2,000 annually.Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following:Medical, dental & vision401(k)/RothInsurance (Basic/Supplemental Life & AD&D)Short and long-term disabilityHealth & Dependent Care Spending Accounts (HSA & DCFSA)Transportation benefitsEmployee Assistance ProgramTuition AssistanceTime Off/Leave (PTO, Primary Caregiver/Parental Leave)About ActalentWith global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021.Our CultureThe Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Everyone has ownership in the Actalent culture. We ask each member of our team to help us build our culture by:Bringing their best selves to work every day in terms of caring, competitive spirit and characterLeading by example and working with purpose and prideCommitting to fostering an inclusive and safe workplace where everyone can be their authentic selvesOur CommitmentActalent is an equal opportunity employer. We understand the power of a diverse team, celebrate differences, and promote inclusive and accessible environments. To support our colleagues in being their authentic selves and give everyone opportunities for allyship, we offer a range of employee resource groups.Actalent PRIDEEmpowered Women at ActalentBIPOCMilitary and First ResponderStrong Voices (Bringing people of color together to successfully build relationships through mentorship and high performing partnerships)Our Corporate Social Responsibility Strategic PartnershipsWe form alliances with diversity related national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact on diversity recruitment in the marketplace and the development offerings they have for our internal employees and consultants. See below for a list of current strategic partners:BEYA - Black Engineer of the Year AwardsSHPE - Society of Hispanic Professional EngineersWomen of Color Stem ConferenceLinkage's Women in Leadership InstituteGirlstartSAE FoundationSMASHNational Urban LeagueSASE - Society of Asian Scientists and EngineersAllegis Group FoundationThe Allegis Group Foundation is a central part of our commitment to giving back to the communities in which we work and live. Did you know that the Allegis Group Foundation can accelerate your efforts to create meaningful change in our communities? Incorporated in 2000, this philanthropic arm of our business awards direct grants to nonprofit organizations and provides additional financial support through our Employee/Office Match Program.Check out our Instagram and LinkedIn to see what it's like to be part of our team: /weareactalent | #LI-Onsite

Created: 2025-03-08