Executive Assistant

Our client is an expanding company in the mining industry, preparing for a Nasdaq Stock Market listing. As they enter this critical growth phase, they are seeking a highly organized and proactive Executive Assistant to the CEO to provide top-level support to the Chief Executive Officer, with additional assistance to other C-suite executives on an ad-hoc basis. This role will be instrumental in ensuring the efficiency of executive operations, particularly in supporting investor relations and corporate governance as the company transitions into a publicly traded entity.**Manage the CEO's calendar, ensuring alignment with strategic prioritiesCoordinate meetings, including agenda preparation, follow-ups, and logisticsHandle email correspondence and document requests on behalf of the CEOSupport the CEO and executive team in investor relations activities, including preparing materials for investor meetings and earnings callsAssist with board meeting preparation, including compiling reports and coordinating logisticsDraft and refine presentations, meeting notes, and key corporate documentsEnsure compliance with corporate governance requirements in collaboration with legal and finance teamsProvide ad-hoc support to other C-suite executives as neededAssist in travel planning and expense managementMaintain confidentiality and handle sensitive information with discretion**Bachelors degree or equivalent experienceProficiency in Microsoft Office Suite and other relevant toolsStrong organizational and time-management skills, with the ability to manage multiple prioritiesDetail-oriented with excellent follow-through and problem-solving abilitiesExceptional written and verbal communication skillsExperience supporting executives in a publicly traded or pre-IPO company is a plusUnderstanding of investor relations, corporate governance, or financial reporting processes is an advantageFluency in French is a plusThis is a unique opportunity to support the CEO of a company at a pivotal moment as it prepares for its Nasdaq listing. The ideal candidate will thrive in a dynamic, high-stakes environment, demonstrating flexibility, professionalism, and a proactive approach to executive support

Created: 2025-03-08