Brand Administrative Assistant

As innovators of premium baby gear with timeless style, Nuna is a Global Brand, growing exponentially in the US Market.Nuna's corporate office is nestled in scenic Berks County, PA, within a mile of turnpike exit 298. Our quiet location promises the luxuries of a low-stress commute and a 360 view of nature. Like our high-quality baby gear, our health and welfare benefits are superior, boasting an onsite state-of-the-art gym facility coupled with a $0 Copay / $0 Deductible Medical & Prescription Plan Design and a 401(k) with 6% Employer Match.Currently we are seeking a Brand Administrative Assistant to provide exceptional and efficient project, administrative, and clerical support to the Company's Brand department in the achievement of both department and company goals. This will include maintaining the brand teams project schedules, organizing and maintaining all brand files, processing and tracking invoices and assisting with other administrative duties and projects as needed.Essential Duties and ResponsibilitiesAdministrative: File all completed graphic and video projects and edited photos appropriately on the internal server and digital asset management system (DAM).Assist the team with project schedules via the Company's project management software.Support department's expense reporting via uploading applicable receipts to Company's expense reporting platform.Assist in tracking department expenditures for both digital marketing and brand.Process all incoming invoices, save to server and track in internal budget document.Manage, maintain and upload video files to the Company's video-sharing platform.Assist with capture preparation related to logistics and/or administrative tasks for photo shoots.Supporting all translation requests and collaboration with specific regions.Other:Flawlessly maintain department documents on appropriate file servers and repositories, aid in the adherence to department protocols and procedures for document assets.Actively participate in continuously seeking ways to improve asset management, record file and maintenance, workflow procedures, best practices, standard operating procedures, and reoccurring tasks, etc.Establish and maintain effective, cooperative and collaborative working relationships with team members, colleagues, customers and cross-functional teams.Contribute to the business team effort by accomplishing other related tasks as needed.Perform other duties and special projects as assigned.This position description is intended to provide a summary of the major duties, tasks, and responsibilities of this position and shall not be considered an exhaustive listing of all work requirements.Requirements and QualificationsExperience and Education:Three (3) to five (5) years of administrative or executive support experience in a corporate environment.Experience with a global organization in a consumer-packaged goods industry is highly desirable.GED or High school diploma required; Associate Degree preferred or appropriate formal training in a related discipline or equivalent business experience.Skills & Competencies:Possess superior file management & organization skills, both hard copy and electronic.Flawless execution of administrative activities, with high attention to detail, organization and process.Skilled at mitigating distractions and maintaining focus at the task at hand.Strong presentation skills; conveying information with precision and accuracy.Adept at learning quickly and applying insights from past efforts to new situations.Exceptional writing and proof-reading skills.Flexible, positive attitude with the ability to accept constructive feedback.Welcomes stepping outside the comfort zone to tackle new, never done before tasks.Works with a strong sense of urgency and responsiveness while not sacrificing quality.Excellent planning, project management and organizational skills to effectively manage numerous department activities and resources simultaneously; ensuring deadlines are met.Seeks continuous improvement in all tasks and processes.Equally adept at active listening as well as communicating.Demonstrated passion, ability and willingness to continuously acquire new knowledge and competencies.Ability to be flexible in response to changing priorities and needs.Comfortable with ambiguity.TechnologyAdvanced:Excel.PowerPoint.Strong command of:MS Word.MS Access.MS Outlook.Familiarity with:Digital asset management system: MEDIA VALET preferred.Video sharing platforms: VIMEO preferred.Expense software: BILL preferred.Project management software: WRIKE preferred.Ability to proficiently learn new software with ease.Other:Employees who are in a Non-Exempt position must accurately complete, obtain approval from their manager, and timely submit a timecard in the form provided by the Company as it coincides with the Company's bi-weekly payroll schedule.The ability to work extended hours as business needs warrant, may on occasion include nights and weekends.Applicants must be currently authorized to work in the United States on a full-time basis.

Created: 2025-03-08