Executive/Personal Assistant - Real Estate Family ...

Executive/Personal Assistant - Real Estate Family OfficeA private, boutique real estate family office, is seeking a highly organized and proactive Executive Assistant to provide comprehensive support across both personal and business-related tasks. This role involves administrative duties, project management, and real estate-focused responsibilities. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a dynamic environment.Salary commensurate with experience $80-115k base range + benefitsHours: 9am-6pm, with flexibility as neededLocation: Chelsea, NYC - onsite in office 5 days/week Key Responsibilities:Administrative & Office Management:Manage office supplies, equipment, and general office upkeep.Handle corporate Amex account management.Coordinate travel arrangements, including flights, hotels, and reservations.Assist with personal tasks, such as managing vehicle maintenance and occasional driving.Oversee Woodbranch website, email accounts, and phone numbers.Support Portugal citizenship matters in coordination with attorneys.Manage hosting for various websites owned by the principal.Manage calendars for Principals and COO, scheduling and coordinating meetings seamlessly.Ensure all meetings are properly scheduled and integrated into relevant calendars.Maintain meticulous organization of all documents related to entities, properties, and personal matters.Store and manage documents in an accessible online folder for ownership and relevant parties.Real Estate & Project Support:Assist with wire transfers and related requests.Support due diligence efforts by gathering required documentation and information.Coordinate and organize materials for closings and broker opinions of value (BOVs).Perform basic Excel tasks, such as tracking expenses, organizing property data, and creating simple reports.Manage contracts and licenses to ensure compliance, accuracy, and timely renewals.Oversee the digitization of the Houston management office, ensuring all files are scanned and systematically organized.Assist with real estate-related initiatives and special projects as needed.Miscellaneous:Assist with various miscellaneous tasks as needed.Set up the conference room before meetings.Coordinate weekly office cleaning.Organize and catalog all stored art, maintaining an online database with photos, insurance policies, and relevant details.Manage the sale of items such as old furniture or vehicles.Handle errands as they arise.Liaise with health insurance providers and submit reimbursement requests.Qualifications:5+ years of prior experience as an Executive/Personal Assistant, Office Manager, or in a similar role.Strong organizational skills with attention to detail.Proficiency in Microsoft Excel and Microsoft Office Suite.Ability to manage multiple projects and prioritize effectively.Real estate experience is required.Legal experience is a plus but not required.Discretion, professionalism, and strong communication skillsPlease submit your resume to apply!You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Created: 2025-03-07