Executive Assistant - Real Estate Investment

About Our **Join a leading global real estate investment firm in a dynamic role supporting their executive team. Were seeking a highly organized and proactive Executive Assistant who will not only provide exceptional administrative support but also play a key role in mentoring junior staff and fostering a collaborative team environment. This is an opportunity to contribute directly to the success of high-level executives in a fast-paced, prestigious environment.The *As Executive Assistant, youll be the linchpin of their executive teams efficiency, managing complex schedules, coordinating high-profile events, and nurturing crucial investor relationships. Youll leverage your extensive experience to streamline operations, anticipate needs, and ensure seamless cross-functional collaboration.Key *Executive Support: Expertly manage and optimize complex executive calendars, proactively resolving conflicts and ensuring efficient time utilization.Event Management: Plan, coordinate, and execute high-level corporate events and meetings, from conception to completion.Travel Coordination: Arrange intricate international travel itineraries, providing real-time support and ensuring seamless travel experiences.Investor Relations: Maintain and update investor database, assist in outreach and relationship maintenance, and prepare compelling investor materials.Administrative Excellence: Prepare, review, and submit expense reports, draft and edit presentations and communications, and provide comprehensive administrative support.Mentorship: Guide and mentor junior administrative staff, fostering a positive and productive team environment.Cross-Functional Collaboration: Act as the primary point of contact for executives, ensuring smooth communication and collaboration across departments.Minimum of 10 years of experience as an Executive Assistant, ideally within the financial or real estate industry.Proven track record of supporting senior executives and managing complex administrative tasks.Advanced proficiency in Microsoft Office Suite and expense management systems.Exceptional organizational, time management, and multitasking skills.Outstanding verbal and written communication abilities.Demonstrated ability to exercise strong professional judgment and discretion.Proactive problem-solving skills and the ability to anticipate and address challenges.Experience with Investor databases or CRM systems is a plus.Work ***This is an in-person position based in our downtown corporate office, requiring four days on-site with one day remote.Why Join Our Client?Be part of a prestigious global real estate firm.Work closely with and learn from top executives.Opportunity to mentor and develop junior staff.Competitive salary and benefits package.Dynamic and fast-paced work environment.

Created: 2025-03-07