Recruiting Coordinator

Client: Professional Services Firm supporting Financial Services Role: Recruiting Coordinator (Administrative Assistant)Payrate: $30/hr-$36/hr ****Starting off as a two week contract that is open to become temp to perm Location: Midtown, NY (4 days a week onsite work from home Fridays!) Responsibilities:-Must have strong scheduling experience with multiple calendars working with internal and external schedules -Must be professional and polished with excellent communication skills: s -Must be detail oriented Key Responsibilities:General Administrative Support:Provide high-level administrative support to senior executives, managers, and staff.Schedule and coordinate with multiple calendars internal and external, heavy calendar management Handle phone calls, emails, and other forms of correspondence with professionalism and discretion.Prepare and proofread documents, reports, presentations, and other materials as requested.Maintain office supplies inventory and manage office equipment.Client and Vendor Relations:Serve as a point of contact for clients, vendors, and internal teams, providing timely and accurate information.Assist in preparing client presentations, proposals, and reports.Coordinate client meetings, conference calls, and video conferences.Maintain positive and professional relationships with clients and vendors.Document Management and Record Keeping:Manage, organize, and maintain both digital and physical files in an efficient and confidential manner.Assist with the preparation, editing, and archiving of legal and contractual documents.Ensure compliance with company policies and confidentiality standards.Project Coordination:Assist in project coordination and management tasks, ensuring that deadlines and deliverables are met.Maintain project schedules, track milestones, and follow up on action items.Communicate with team members to ensure alignment on project timelines.Confidentiality and Professionalism:Maintain strict confidentiality in all client and company matters.Demonstrate professionalism and a high level of integrity in interactions with clients and colleagues.Qualifications and Skills:Education: Bachelors degree or equivalent experience in business administration, management, or a related field (preferred but not required).Experience: Minimum 2-3 years of administrative experience, preferably within a professional services firm or similar corporate environment.Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.Communication Skills: Excellent written and verbal communication skills, with an ability to interact effectively with clients and staff at all levels.Time Management: Strong organizational skills and the ability to prioritize tasks efficiently, handling multiple responsibilities simultaneously.Attention to Detail: High level of accuracy in data entry, document preparation, and task execution.Problem-Solving: Strong analytical skills with the ability to solve problems creatively and proactively.Discretion: Ability to maintain confidentiality and exercise discretion when dealing with sensitive information.Team-Oriented: Collaborative mindset with a proactive approach to supporting colleagues and the firms objectives.Work Environment:Professional office environment.Occasional travel may be required for client meetings or firm events.Fast-paced, dynamic environment requiring the ability to handle competing priorities and deadlines.

Created: 2025-03-07