Executive Assistant to the Rector

EXECUTIVE ASSISTANT TO THE RECTORThe Executive Assistant provides high level executive administrative support in a one-on-one working relationship with the Rector and coordination with the Executive Director. The Executive Assistant serves in a "gatekeeper" and "gateway" role, as primary contact for internal and external constituents on matters pertaining to the Office of the Rector.We are ideally looking for a full-time Executive Assistant, but for the right candidate, we would consider part-time.Duties and Responsibilities:Serves as administrative liaison and, on behalf of the Rector, communicates directly with Vestry, clergy, Executive Director, and/or other key staff.Completes all scheduling, logistics, document preparation and communication for all Leadership and Vestry meetings, orientation and retreats.Schedules additional meetings for staff, parishioners, and non-parishionersPrepares and administers confidential materials, monitors Rector's discretionary funds, and manages business and personal expenses.Serves as liaison with parishioners, assuring that their requests and needs are handled by the appropriate staff in a timely fashion.Manages Rector's correspondence (primarily email) by responding on behalf of the Rector, delegating to appropriate staff, and alerting Rector to correspondence requiring action.Ensures follow-up by Rector when necessaryTracks completion of directives from Rector to staffHandles all domestic and international travel arrangements for the Rector and assists in travel arrangements for all visiting clergy.Manages the Rector's schedule, considering the time needed for writing and speaking responsibilities.Schedules the Sunday preaching and liturgical duties of all clergy on staff.Supports the Executive Director with scheduling and special projects as neededQualifications:The successful candidate will have:Wholehearted support for the biblical and theological commitments of The Falls Church Anglican5+ years of experience as an executive assistant in a highly confidential role with a high level of executive function abilitiesExcellent writer with the learned ability to write in the voice of the RectorDemonstrated skill in working collaboratively, with demonstrated ability to also be extremely effective working independentlyMaintains professional demeanor in all situations and proven ability to handle confidential information with discretionTrack record of exercising good judgment in a variety of situationsAble to work in fast-paced, high-pressure environment that is mission-driven, results-driven and community orientedSelf- confidence to take on unexpected work and manage it gracefully and creatively; adaptable to various competing demands, and comfortable in a fast-changing environmentAble to maintain a realistic balance among multiple priorities, and work independently on projects, from conception to completion.Committed to achieving high performance goals and meeting multiple deadlinesForward looking thinker with proactive approaches to problem-solving and strong decision-making capabilityFlexible and able to work well with all levels of internal and external leadership as well as outside constituents and visitors.Basic office technology skills: Microsoft Office suite, database, website, and spreadsheetsSatisfactory background checkAgreement with TFCA's doctrinal position (see this context, we are committed to equality of treatment in hiring and in all employment conditions and opportunities. Compensation depends on experience.Benefits We offer an excellent benefits package that includes:Up to 80% of employer-share of medical and dental insuranceAffordable vision insuranceWide variety of pre-tax benefits, including medical and dependent careGenerous parental leave policyExcellent 403b retirement plan, including up to a 6% matching portionPaid time off for vacation and personal time14 paid holidaysProfessional education opportunities

Created: 2025-03-07