Document Services Specialist

The Document Services Specialist is an entry-level role administrative support role, providing support to both paralegals and attorneys, as well as general administrative support. The Document Services Specialist completes a variety of administrative support tasks such as providing receptionist coverage, maintaining legal files, preparing and filing legal documents, composing and proofreading correspondence, and entering information in databases. Primary **Provides general administrative/ secretarial support for the firm. Client ** Spends approximately 50% of time providing coverage at the receptionist desk. Professionally greets and interacts with visitors, staff, and attorneys. Answers incoming phone calls and facilitates the handling of information requests in a professional and prompt manner. Document production and ***** Accurately drafts correspondence per the supervisor and/or attorney direction, including but not ***** preparing subpoenas; e-filing with court systems; proofreading; saving correspondence to the firm's file storage system according to firm protocols. May work from dictation, rough drafts or notes provided by others. File ***** Organizes, tracks, and maintains documents in client files, including closing and storing files following the resolution of cases according to firm policies.Time ***** Accurately enters billable time by the required deadline.Database ***** May maintain internal databases. Other duties as assigned.Key Knowledge, Skills & **High School Diploma, or equivalent required. Associate or bachelor's degree preferred. A minimum of 2 years of experience providing administrative or secretarial support in a fast-paced environment is required. Applicants may substitute higher education for some of this required experience. Microsoft Office proficiency, including Word, Excel, and Outlook.Excellent oral and written communication skills. The ability to communicate effectively and professionally with internal and external clients on all levels.Excellent typing, grammatical and proofreading skills, and attention to detail.The ability to work at computer, sit, stand, and occasionally lift up to 25 pounds. Reasonable accommodations may be available to applicants with disabilities, to inquire please reach out to Human Resources. Reports * Document Services Supervisor FLSA * Non-Exempt Pay ** $20.00 - $29.00 per hour

Created: 2025-03-07