Event Coordinator

Mikes Amazing (Division of Chefler Foods)LocationON-SITE: Saddle Brook, NJ (with FREQUENT TRAVEL to exciting events up and down the East Coast)About UsChefler Foods is dedicated to bringing exceptional quality and taste to your table through our Mikes Amazing brand. We pride ourselves on innovative products, with marketing featuring Jason Alexander commercials and billboard campaigns. Mikes Amazing specializes in premium food products and event activations at major festivals and corporate events. We are the proud condiment sponsor of major sports teams including the Yankees, Heat, Panthers, Lightning, Orioles, Mets, Rangers, Bruins, Devils, Flyers, Phillies, and Red Sox!Position OverviewThe Event & Activation Logistics Coordinator at Mikes Amazing is responsible for managing all logistical aspects of event planning and execution. This role is crucial for someone who is highly organized and has meticulous attention to detail. The coordinator will handle bookings, schedule management, and ensure every event detail is carefully planned and executed. This position offers exciting opportunities to travel to and manage diverse activations including music festivals, sporting events, and culinary showcases along the East Coast - perfect for someone who loves variety and new experiences!Key ResponsibilitiesManage detailed calendars for event planning and execution to ensure all activities are synchronizedCoordinate all aspects of travel, hotel accommodations, and flights for team members and event assetsOversee the setup, execution, and breakdown of events, ensuring timely delivery of materials and smooth operationsEnsure all event assets are accounted for and returned safely post-eventDocument event feedback and provide detailed reports on event performance to help refine future eventsAssist in vendor management and coordination for various event needsMaintain organized documentation of all event logistics, contacts, and resourcesSupport budget tracking and expense management for eventsCollaborate with Vice President, Corporate Chef, Social Media and Events Team members to align on event goals and executionQualificationsStrong organizational skills with a proven ability to manage multiple tasks and projects simultaneouslyExcellent attention to detail and the ability to plan strategically and execute methodicallyEffective communicator with the ability to work collaboratively with various internal and external teamsExperience with travel logistics, calendar management, and event planning preferredWillingness to travel frequently and work flexible hours, including evenings and weekendsProficiency with Microsoft Office suite, particularly Excel and Outlook for schedulingProblem-solving mindset with the ability to adapt quickly to changing circumstancesValid drivers license and comfort with travel along the East CoastExperience in food, music, sports, or festival events is a plusWork EnvironmentThis position requires ON-SITE presence at our Saddle Brook, NJ office, Monday to FridayFREQUENT TRAVEL is a major component of this role, with exciting opportunities to attend and manage events up and down the East CoastExperience the thrill of music festivals, sporting events, and culinary showcases in diverse and dynamic settingsFast-paced environment requiring flexibility and adaptabilityPhysical requirements include standing for extended periods during events and ability to lift and move items up to 50 poundsWhat We OfferCompetitive salaryTravel perks! Explore exciting destinations along the East Coast while representing Mikes AmazingOpportunity to work with premier events and activations including music festivals, sports events, and food showcasesInsider access to some of the regions most exciting events and venuesProfessional growth in the events and food industryCollaborative team environmentHands-on experience with high-profile culinary and entertainment events

Created: 2025-03-07