Nationals Event Coordinator

Job Title: National Event CoordinatorReports to: Director of Operations and ChampionshipsJob Location: Hybrid work (Office Located at 378 Mason Road, La Vergne, TN 37086)Position SummaryDance Team Union ("DTU") is the fastest growing dance team training and competition company in the United States, with customers in over 35 states participating in more than 50 in-person events throughout the year. Our sole passion and focus is dance!The principal duties of the National Event Coordinator are to plan and organize DTU's national competitions in conjunction with the Event, Sales, and Marketing Teams under the supervision of the Director of Operations and Championships. The National Event Coordinator will also assist our Events team with running regional and state events in the fall, winter, and spring months, as well as assisting with camps as needed during summer months.Job RequirementsBe available to travel to events with the rest of the DTU events team throughout the year to set up, run, breakdown, and other tasks needed to ensure events run smoothlyBe available to travel to DTU's headquarters in Antioch, TN for the few weeks prior to each national competition and on an as-needed basis during the planning period before the start of each seasonBe available for daily meetings via video call as needed Monday through Friday during business hours of 9 a.m. to 5 p.m. central time, year roundCommunicate accurately and politely with customers, staff, vendors, and company ownershipPresent a polished and professional image to customers, including in person at eventsHandle heavy email flow and significant seasonal time demands in a professional and organized mannerJob DutiesAssist with other event planning tasks not related to DTU national competitions in conjunction with the Events Team for Camps, Regionals, and Sponsored EventsCoordinate with the Sales Team to:Clearly and effectively communicate with customers for all event details including registration, on-site experience, and close out tasksCoordinate with the Marketing Department to:Plan apparel stores and pre/post event processes, signage, social media, photography, videography, and other relevant projects and deliverables for national competitionsDesign webpages relevant to national competitionsCoordinate with the Registration Department to:Prepare all information needed to release client registration for national competitions, including park tickets, meal tickets, apparel pre-orders, and any other items sold during the registration processPlan communication and delivery of client park tickets, meal tickets, apparel pre-orders, and any other deliverable ordered during the registration processPlan and order any deliverables during the on-site Event Check In process including coach gifts, dancer gifts, and event credentials for all attendeesCoordinate with fellow Event Coordinators to:Manage vendor deliveries to DTU headquarters and to national competition venuesDesign workflow and aesthetic for each workstation at national competitionsOrder and pack all equipment for national competitionsHire event staff, judges, and event services for national competitionsTrain event staff for national competitionsPlan and communicate travel, lodging, and staff assignments to event staff for national competitionsCreate and manage competition schedulesSchedule and coordinate with event venues and on-site needsCompetenciesProject Management - Develops project plans; Coordinates projects; Communicates changes and progress effectively, Complete projects on time and budget; Manages project team activities; Balances team and individual responsibilities.Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans; Designs work flows and procedures.Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Meets challenges with resourcefulness; Develops innovative approaches and ideas; Works well in group problem solving situations; Uses reason even when dealing with emotional topicsAdaptability - Adapts to changes in the work environment; Reacts well under pressure; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events; Prepares and supports those affected by change; Monitors transition and evaluates results.Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed; Commits to long hours of work when necessary to reach goals; Takes responsibility for own actions.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this Job, the employee is frequently required to talk and hear in environments that maybe be loud and/or noisy. Occasionally the employee is required to lift, carry, balance, handle, push, pull, reach with hands and arms, stoop, kneel, crouch, exert little physical effort, or complete repetitive motions. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The employee will be required, on occasion, to stand around 8 hours a day, work in various weather conditions, and endure long or irregular work hours during and leading up to actual events.Our ideal candidate will:Have a background in events and the dance team industryHave extensive knowledge and experience using Google Sheets, Forms, Docs, etc.Be comfortable and efficient using technology and learn to navigate new software quicklyWork independently and self-manageBe an excellent problem solverBe comfortable working in a small business, team-oriented environment and be flexible to the company's needsUphold DTU's mission to create a safe and inspiring space for participants and coaches through all job duties

Created: 2025-03-06