Executive Assistant to Real Estate Team

Our client, a prestigious PE firm is seeking a talented and highly motivated EA to provide executive support to senior members of the New York-based Real Estate Equity team. The Executive Assistant will work seamlessly alongside the current administrative team collectively supporting the broader team's initiatives and objectives. ***** Private Equity ***** Executive Assistant***** New York, NY (midtown) (in office 5 days) ***** 135K-155K range DOE + benefits +bonus General Office ***** 10:00 a.m. to 7:00 p.m., flexibility requiredDegree; Preferred Role & ResponsibilitiesAlways represent the professionals in a professional manner and maintain appropriate protocols to protect their privacy to secure all confidential informationDaily organization: Keep professionals on track and organized on a daily basis; provide real-time updates and maintain communication throughout the dayCalendar management: Maximize the professionals' time by maintaining, managing and monitoring professionals' calendar across multiple time zones; includes arranging, confirming, rescheduling, and following up on business appointments; track all pertinent information needed for meetings Meeting coordination: Coordinate internal and external meetings; work with Reception and Facilities teams to arrange for catering, register guests, and coordinate IT resources (audio and video)Travel coordination: Schedule all travel and transportation for professionals through company travel agency, including air, ground, train, lodging, etc.Expense reporting: Complete monthly expense processing for all professionalsPhones: Act as main point of contact for clients; screen and answer calls as neededContact lists: Maintain/input all contactsPersonal (limited): Manage personal needs as requested, including external organization commitments, personal travel plans, dining reservations, etc.Back-up responsibilities: Perform back-up responsibilities for other executive assistants for vacation time and absences Additional Real Estate Equity Team Responsibilities, as needed:Maintain deal tracking software and pipeline managementConduct online research on potential investment partners, potential clients, various activities and events, travel destinations, guest lists, etc.Prepare Microsoft Word, PowerPoint, and Excel documents promptly and accuratelyWork with existing Executive Assistant in coordinating teamwide meetings and events, document management, ad hoc projects, etc.***** At least 10 years of experience in an Administrative/Professional support function; preferably a minimum of 3 years' experience supporting a C-suite executive.Strong understanding of the processes, policies, and procedures required to support a professional in the financial services industry preferred; real estate background not required.Proficient PC skills required (MS ***** Excel, Word, PowerPoint, and Outlook); experience working in Concur Expense preferredBachelor's degree required

Created: 2025-03-06