Administrative Assistance

District Council 35 is an organization of approximately 4000 members in Massachusetts, Maine, New Hampshire, Vermont, and Rhode Island. We are currently seeking to hire an Administrative Assistant to support the Business Management Office based in Roslindale, MA. The Administrative Assistant will play a crucial role in supporting the day-to-day operations of our office, ensuring efficiency and productivity. This is a full-time, on-site position that requires strong organizational skills and attention to detail in a fast-paced union environment.Key **Inputs information into computer systems, updates databasesMaintains accurate electronic and hard copy filing systems, retrieves and distributes documentsMakes copies of documents and scanning filesCreates and distributes documents, supports the preparation of reports as neededCommunicates with various departments and other third parties to gather and provide information to support the leadership teamAnswers phones, provides information, and receives information concerning matters related to the departmentPrepares and/or edits written correspondence, communications, manuals, and reportsPerforms a variety of general office support duties; make copies, printing, scanning, filing, and faxing, maintain calendar of activities, meetings, and various events for assigned staff; receiving, sorting, and distributing incoming and outgoing correspondence and packages.Bilingual in English and Spanish preferred 5-7 years experienceExperience in construction or union environment is a plusAdministrative Assistance and Executive Administrative Assistance skillsStrong clerical skillsOrganizational skills and attention to detailAbility to prioritize in a fast-paced environmentProficient in in Microsoft Office Suite - Word, Excel, Outlook and TeamsExcellent phone etiquette and communication skillsAbility to meet deadlines and multi-task in a fast-paced environmentMust be a self-starter, manage multiple tasks, and work independently while functioning as part of a cooperative team.Approachable, proactive, positive, and professional attitude In addition to tremendous career growth potential, we offer ***Heath Insurance including Dental and Vision.Pension retirement benefit.

Created: 2025-03-06