Administrative Executive Assistant

Our client, an investment management firm is seeking an Administrative Executive Assistant to support the CEO and other administrative activities at the firm.Job Details***** Investment Firm***** Administrative Executive Assistant***** Midtown - Fully onsite***** 9am-5pmDegree ***** Required***** $85k-$110k base DOE plus bonus eligible plus benefits and 20 days of paid vacation .ResponsibilitiesWorking closely day-to-day with the CEO, as his executive administrative assistant, covering the usual and customary aspects of the position, **travel planning;scheduling meetings;helping with written correspondence, monitoring emails;Supporting and backing up the OfficeManager/Executive Assistant to Chairman/Receptionist, especially when she's out of the office, including the following tasks she otherwise regularly *Sitting at reception **** field incoming calls, greet clients and visitors, escort to conference roomsChecking conference room reservations daily and entering outside guests or clients on building's portal;Misc Conference room attention - reservations/scheduling; meeting set ups and clear out/straighten outHandle all breakfast and lunch catering ordersDelivering mail to addresseesBreak room oversight to include checking and replenishing fruit and beverages and end of day dishwasher runWorking with head of technology and landlord, regarding building/space/technology problemsSupporting client team marketing needs (i.e. binding presentations, quarterly mailings);Supporting the Chairman, including coordinating his paper calendar, handling calls, assisting with wire transfers, monitoring/assisting with emails.Supporting the administrative needs of the Analysts and Client Team, ***** Help in booking travel, as needed; Help in using the Concur travel expense app.Requirements Facility in Microsoft Word (required) and Power Point (preferable)2+ years of administrative experience

Created: 2025-03-06