Project Manager: Events, Communications, & Individual ...

Project Manager: Events, Communications, & Individual GivingReports to: Development Manager Full time: 37-40 hours a week$70,000 to $85,000Work hour expectations: work events outside of office hours; reply and correspond outside of office hours to client and management needs via email, Slack, and text. Key Responsibilities: ClientAttend meetings, events and other related activitiesDevelop a relationship with clients and their staff through e-mail, calls, and outreach meetingsWork with other JMA managers to assist with outreach to clients, project and budget management and to develop and review monthly reports Assist with monitoring spend (monthly); review monthly report content Broadly Create and assist with fundraising and communications strategies to support annual appeals, campaigns, top donor prospects, and eventsProduce prospect lists for individual givingDonor database/CRM management (SalesForce, E-Tapestry, Raiser's Edge, Donor Perfect)Provide marketing, communications and branding analysis, recommendations and adviceProvide support for events, as neededManage registration (entry/tracking, list management, follow up)Write event scripts and develop effective PPT presentationsCompose, edit and proof event collateral materials, including but not limited to: sponsorship and silent auction solicitation letters, press releases, invitations, programs, PPT and agendasSolicit sponsorship through phone, email, and in-person outreachMaintain up-to-date, detailed notes of all sponsorship activities in Excel or other formatEvents and Community Engagement Provide strategy and plans for clients' community engagement opportunities - through programming and/or volunteerism Demonstrate knowledge of MN donor communities Proven track record in engagement Create opportunities that intersect client programming with corporate giving Experience managing non profit fundraising events Identify potential event sponsors based on org & affinityProject management and execution of eventsStrategy and executionBudget management Auction/game solicitation, organization (bundling) and set up at events Registration (entry/tracking, list management, follow up) Name tags Program and event materials bundlingCorporate sponsorship - identification, outreach, and follow up Venue coordination, menu's, AV, music, décor, event logistics, planning documents Follow-up calls Write event scripts, develop effective program PPT presentations and event outlinesEvent List project management: queries and mailing lists (from databases and Excel) for invitations, newsletters, communications and fundraising campaigns; mail merges Write and create donor solicitation materials for direct mail, email, and social media in partnership with Communications and Development Managers, and external vendors. Communications Design and implement streamlined digital communications program for clients, incorporating key development strategies and messagesCreate and manage direct mail and fundraising campaignsCreate calendars and coordinate regular donor communications, including but not limited to quarterly donor newsletters, email and digital correspondence, annual reports, and gift acknowledgments.Write content Participate in the development and maintenance of websites created in various web platformsImplement organic and paid social media strategies across social channels including Facebook, Instagram, Twitter.Lead the creation of engaging social media content including video, photos and written postsCurate and manage social media calendarSupport day-to-day management of social channels (creating content, posting, monitoring and responding to comments and questions, analyzing and reporting campaign results)Implement paid social media campaigns, monitoring results and adjusting budgets and strategies as directedStay current on social media trends and platforms, bringing new ideas and recommendations on how to further enhance clients' social presenceDevelopment and Individual Giving Implement an annual work plan to achieve individual-giving goals, including:New and existing donor engagement strategies to increase funding from current and lapsed donors, with a keen focus on moving donors up the giving ladder.Write wealth screens and set up 1:1 top donor meetings; manage meeting schedules and provide updates and outreachBuild and manage relationships with prospects and donors through personalized cultivation and outreach efforts including in-person meetings, event invitations, and regular communication and acquisition/stewardship efforts.Identify and create cultivation strategies for top prospects; implement these strategies in conjunction with the client's President/Executive Director, Advancement Director, Board of Directors.Experience/QualificationsBachelors degree or equivalent work experienceDevelopment experience working with nonprofit organization(s); private and public sector, grant writing/fundraising experience preferredSelf-starter with strong attention to detail, problem solving skills, and demonstrated ability to be flexible in work assignmentsOrganizational skills including the ability to multi-task, prioritize assignments, maintain data maintenance systems, and meet multiple deadlines Excellent writing/editing/drafting skills, research and information compilation skillsExcellent interpersonal communication skills, demonstrated ability to work independently as well as with teamsStrong attention to detailExcellent data and computer skills: Microsoft Office Suite, especially ExcelBenefitsBonuses are awarded to staff based on extraordinary work output, bringing in new clients and a recommendation from a manager. Additionally, awards of more ESST/PTO are/can be given in addition to or instead of a cash bonus. Overtime: (over 40 hours per week) paid at a rate of time and a half.Employee Safe and Sick Time (ESST) & Paid Time Off (PTO) - ESST/PTO will begin accruing upon hire. All employees will earn ESST/PTO at a rate of 0.0909 per hour worked. This equates to earning 1 hour of ESST/PTO for every 11 hours worked. Employees may choose to use their ESST/PTO award for mental or physical illness, treatment or preventative care; a family member's mental or physical illness, treatment or preventative care; absence due to domestic abuse, sexual assault or stalking of the employee or a family member; death in an employee's immediate family; closure of the employee's workplace due to weather or public emergency or closure of a family member's school or care facility due to weather or public emergency; when determined by a health authority or health care professional that the employee or a family member is at risk of infecting others with a communicable disease; vacation days; and holidays. IRA participation (JMA contributes 3% if employee participates)Life Insurance and LTD - at no cost to employee Healthcare plan reimbursement is available to employees who are not covered under another(s) healthcare plan and are required to purchase an individual or family plan (being covered on a significant other or parents plan does not qualify). Healthcare reimbursement in the amount of $250.00 per month for an individual plan is available if you are the "primary" on your plan ($250 per month = $3,000.00 per year for insurance). Healthcare in the amount of $500.00 per month for a family plan is available if you are the "primary" on your family plan ($500 per month = $6,000 per year for insurance). 

Created: 2025-03-06