Workplace Coordinator

A dynamic Architecture, Engineering, and Construction (AEC) firm in Chicago is seeking a Workplace Coordinator to support daily operations and drive efficiency across administrative, marketing, and accounting functions. This full-time, on-site role offers a competitive salary of $55,000 - $60,000, along with comprehensive benefits including health insurance, paid time off, and a 401(k) plan. This role is an excellent opportunity for a detail-oriented and proactive professional to play a key role in the success of a growing AEC firm. If you thrive in a fast-paced environment and enjoy balancing diverse responsibilities, apply today!Key Responsibilities of the Workplace **Oversee office logistics, supplies, and vendor coordination.Manage correspondence, scheduling, and meeting coordination.Assist leadership with document preparation and special projects.Assist in preparing proposals, presentations, and marketing materials.Maintain company branding across internal and external communications.Support social media and website updates as needed.Process invoices, track expenses, and assist with financial reporting.Coordinate with external accounting teams for bookkeeping support.Manage expense reimbursements and office budget tracking.Qualifications of the Workplace **Bachelor's degree required.2+ years of experience in a professional services environment (AEC industry experience a plus).Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Familiarity with Adobe Creative Suite preferred.Strong organizational skills with the ability to multitask and meet deadlines.Excellent communication and problem-solving abilities.P-4

Created: 2025-03-03