Document Specialist (MS Word)

Document Production Support SpecialistOur client, a leading global consulting firm specializing in environmental, coastal, and oceanographic services, is seeking a Document Production Support Specialist to join their team. Represented by Ultimate Staffing, this position supports a range of document production needs, including Section 508 compliance for federal deliverables, proposals, and HSSE (Health, Safety, Security, and Environment) materials.Position Summary:The successful candidate will primarily support the document production process by editing, formatting, revising, converting, and printing complex, technically oriented documents using MS Word. Responsibilities include ensuring compliance with Section 508 standards, assembling reports, proposals, and other deliverables, and performing routine clerical tasks. Proficiency in Microsoft Office is required; experience with Adobe Acrobat is preferred.Key Responsibilities:Format and generate complex documents using specified templates, styles, graphics, tables, formulas, equations, and/or databases in MS Word.Ensure all documents meet Section 508 compliance and corporate branding standards.Support the creation, assembly, and review of proposals, HSSE reports, and other official documents.Collaborate with internal team members to understand document requirements and address production challenges.Perform additional clerical tasks as needed.Required Qualifications:Proficiency in Microsoft Office, especially MS Word; working knowledge of Adobe Acrobat is a plus.Proven experience in formatting and organizing report documents.Ability to follow established document production and submission processes while assisting team members as needed.Strong problem-solving skills, adaptability, and a willingness to learn.Ability to manage multiple tasks and meet tight deadlines, including flexible extra hours when required.Associates or Bachelors degree in a relevant field (e.g., Marketing, Professional Writing, Journalism, English, or a related discipline).Additional Information:Our client wishes to remain anonymous.Applicants must have current, long-term authorization to work in the United States; visa sponsorship is not available.Letters of Recommendation are required, and an MS Word skills assessment will be administered.Our client is an Equal Employment Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, veteran status, or disability status.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Created: 2025-03-03