Personal Assistant

Personal AssistantOur client, a premier investment management firm, is seeking an experienced Personal Assistant to provide dedicated support to a top-level executive. This role is essential for ensuring smooth day-to-day operations, both professional and personal, in a fast-paced, dynamic environment.Key Responsibilities:Administrative & Personal Support:Assist with preparing presentations, reports, and other key documentation.Manage special projects and administrative tasks to ensure deadlines and priorities are met.Run errands and handle day-to-day personal affairs, such as scheduling appointments, managing household vendors, and overseeing personal travel arrangements.Support personal tasks that may include gift purchasing, event planning, and other lifestyle management duties, all while upholding the highest standards of confidentiality and professionalism.Calendar & Schedule Management:Coordinate and manage a complex calendar of appointments, meetings, and travel arrangements with precision and discretion.Prioritize scheduling and efficiently resolve any conflicts.Communication & Correspondence:Act as the primary point of contact for internal and external stakeholders, managing calls, emails, and confidential communications.Draft, edit, and organize important documents and communications.Travel & Logistics Coordination:Organize domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.Prepare comprehensive travel agendas and manage related expense reporting.Operational Efficiency:Collaborate with internal teams and external partners to support smooth operations.Anticipate needs and proactively address challenges to maintain an efficient workflow.Qualifications:Minimum of 5+ years' experience as a personal or executive assistant supporting high-level leadership in fast-paced environments.Exceptional organizational skills and acute attention to detail.Strong written and verbal communication skills.Proficiency with productivity tools (e.g., Microsoft Office Suite, digital calendars, travel management software).Proven ability to multitask, prioritize, and adapt quickly to shifting demands.Ability to work both independently and collaboratively.High level of discretion, professionalism, and integrity.Excellent problem-solving skills and a proactive mindset.Location & Work Environment:Based in Midtown Manhattan, NYC, with a hybrid work environment that balances in-office collaboration with remote flexibility.

Created: 2025-03-03