Executive Assistant

Russell Tobin and Associates is seeking an Executive Administrative Assistant to support our global financial services client in New York City.Job Title: Executive Administrative Assistant Contract Duration: Contract to HireLocation: New York, NY 10004Pay Rate: $75/hour to $80/hour (Based on experience)Responsibilities:Managing an organized calendar, including coordinating meeting scheduling with key stakeholders, organizing logistics for in-person and zoom meetings, and ensuring all materials and meeting prep is in place in advance of meetings.Ability to work on presentations and assist COO and ED leads in presentation prep and editing and some other ad hoc project type work. Travel coordination and booking.Arrange travel and accommodations for executives.Prepare expense reports.Manage sensitive matters with a high level of confidentiality and discretion.Help coordinate logistics for divisional events.Represent the COO team in a positive light through excellent follow-through skills and sound judgment.Minimum Qualifications:8+ years of related experience in a fast-paced environment supporting senior level executivesExperience in financial management industry is a plusAbility to adapt to a fast-paced environment and ambiguous situationsExcellent communication and time management skills; proven ability to meet deadlinesAbility to communicate well at all levels of staff and leadershipExcellent ability to multi-task and to set precedence for deliverablesProficiency in Outlook and experience with the Microsoft suite of applications including PowerPoint, Excel, and Microsoft WordExperience with Concur preferredExperience with communications applications: Zoom, Skype, Teams, VBrickRussell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization.Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Created: 2025-03-02