Executive Assistant

Executive Assistant to CEO - Private Jet CompanyLocation: Palm Beach, FL (In office with potential for hybrid)Compensation: Up to $150,000 (depending on experience)Employment Type: Temp-to-Perm (3-month trial period)About the CompanyGSM Virtual Assistants is seeking an exceptional Executive Assistant to support the CEO of a high-profile Private Jet Company. This role is a direct hire with the firm and requires a proactive, highly organized professional who thrives in a fast-paced, high-touch environment.About the RoleWe are looking for an Executive Business Partner, not just an EA"”someone who treats the business as their own, ensuring efficiency, organization, and seamless operations. The CEO needs an assertive, sharp, and detail-oriented right hand to manage high-stakes responsibilities, liaise with ultra-high-net-worth clients, and maintain control over a demanding schedule.This role requires a strong personality"”a professional who is calm under pressure, confident, thick-skinned, and able to deliver instant results. The CEO expects responsiveness and high-level execution at all times.Key ResponsibilitiesExecutive Support & Business PartnershipHeavy calendar management and scheduling for the CEO.Full travel coordination, including commercial and private plane bookings.Inbox management- responding to high-priority emails and client communications.Expense reconciliation and financial tracking.Coordinating restaurant reservations and other personal logistics.Client & Business ManagementActing as the CEO's liaison with high-net-worth clients.Ensuring seamless communication between the CEO and key stakeholders.Handling sensitive and high-value client interactions with discretion.Flexibility & AvailabilityWhile this is not a 24/7 role, during 8 peak weeks per year, availability for after-hours calls (especially for international charter clients) is required.The rest of the year, hours remain more structured.Who You AreHighly responsive, fast-thinking, and results-driven- the CEO expects immediate action, acting as if you were him when he is unavailable.Detail-obsessed- nothing slips through the cracks.Thick-skinned, calm, and composed- able to handle high expectations without stress.Energetic and assertive- someone who can keep up with a fast-moving executive.A go-getter and problem solver- anticipates needs before they arise.Experience dealing with ultra-high-net-worth individuals and their demands.Not anxious, but confident and reassuring.Requirements✔ Previous experience as an EA to a senior executive (CEO-level preferred)✔ Experience booking private jets and handling complex travel itineraries✔ Expert-level calendar and inbox management✔ Based in Palm Beach, FL, with the ability to be in-office✔ Strong client-facing skills and discretion with confidential information✔ High-level organizational and multitasking abilities✔ Ability to transition from a temporary role to a permanent one after 3 monthsThis is a rare opportunity to work closely with a high-powered executive in a dynamic, fast-paced industry. If you thrive in a high-performance environment and are ready to become a trusted right hand, we want to hear from you!

Created: 2025-03-02