Executive Assistant

Title: Executive AssistantReports to: General ManagerLocation: Boulder COPaka OverviewFounded in Peru, our mission is to create natural, all-purpose clothing for people who love the outdoors. We're doing this by innovating with alpaca fiber and other materials that are healthier for people and the planet, so that consumers can connect to our natural world, make more conscious choices, and support the communities where our products come from.Position SummaryAt Paka, we are redefining performance apparel with sustainability, innovation, and authenticity at our core. As an Executive Assistant, you will play a critical role in supporting Paka's CEO and General Manager, ensuring smooth day-to-day operations and maximizing efficiency across business and personal responsibilities. This role requires a highly organized, proactive, and detail-oriented individual who thrives in a fast-paced environment and can anticipate the needs of senior executives.The Executive Assistant will act as the right hand to the CEO and General Manager, managing calendars, coordinating travel, and handling confidential matters with discretion. This position is ideal for someone who is highly adaptable, has exceptional communication skills, and is eager to contribute to the success of a rapidly growing company.Role Responsibilities:Executive Support & Calendar ManagementManage scheduling, calendar coordination, and meeting logistics for the CEO and General Manager.Prioritize and manage time-sensitive tasks, ensuring seamless execution of meetings, events, and deliverables.Prepare agendas, take detailed notes, and follow up on action items from executive meetings.Handle expense reports, invoice processing, and financial reconciliations.Manage ad hoc projects related to business operations, sustainability initiatives, and strategic partnerships. Travel & Logistics CoordinationPlan and coordinate complex domestic and international travel, including flights, accommodations, ground transportation, and itineraries.Ensure executives have all necessary materials for trips, including travel documents, meeting briefs, and presentation materials.Handle last-minute travel adjustments and troubleshoot logistical challenges as needed. Communication & CorrespondenceServe as a liaison between CEO and GM and internal/external stakeholders, ensuring timely and professional communication.Draft, review, and manage emails, reports, and presentations on behalf of executives.Manage incoming correspondence, prioritize tasks, and filter messages for urgency. Office & Operations ManagementOversee the organization and efficiency of the Boulder HQ office, ensuring a productive and well-maintained workspace.Manage office supplies, vendor relationships, and facilities coordination.Plan and execute company events, leadership offsites, and team-building initiatives.Arrange for adequate coverage when out of office for vacations, sick time, errands, etc.You Are:A problem solver, able to anticipate needs and proactively address challenges before they arise.Highly organized and detail-oriented, ensuring nothing slips through the cracks.A strong communicator, able to represent the executive team with professionalism and discretion.Adaptable and resourceful, thriving in a fast-paced, high-growth environment.A team player, who can collaborate across multiple departments and build strong relationships.Curious and constantly driven to learn morePosition Requirements:3+ years of experience as an Executive Assistant, Personal Assistant, or similar administrative role supporting C-level executives.High school diploma or equivalent; entry level college or vocational school business classes highly preferred or equivalent amount of years of experience.Strong experience managing complex calendars, travel arrangements, and meeting logistics.Proficiency in Microsoft Office Suite, Google Workspace, and productivity tools (e.g., Slack, Asana, Notion).Exceptional written and verbal communication skills, with the ability to interact with high-profile stakeholders.A high level of discretion and confidentiality, handling sensitive information with care.A strong ability to prioritize competing demands, multitask effectively, and remain composed under pressure.Ability to manage multiple projects in a fast-paced, deadline-driven environment.Passion for sustainability, outdoor adventure, and for contributing to our purpose-driven mission.

Created: 2025-03-02