Project Manager / Estimator

JOB DESCRIPTION/RESPONSIBILITIES: ESTIMATOR/PROJECT MANAGERKraft Masonry, Inc. is a family owned and operated business that has served the Willamette Valley since 1993. We deeply value our customers and work with them as a team to complete projects that are mutually satisfying. Please visit our website for more information: DEVELOPMENT- Success in the estimator and project management position is highly dependent on the ability to build and exercise the following skills: technical skills, detail oriented, communication, planning, risk management, problem solving, conflict resolution, methodology, negotiation, and time management.ESTIMATING:· Analyze Projects to Bid - Project schedule, size/scope and if the project is a good fit for Kraft Masonry, Inc. This may include reviewing plans and/or specifications. Discuss projects with Kraft team at the beginning of the week.· Bid Projects - Thoroughly study plans and scope. Take off project using Bid Sheet (includes inputting square footage, material type, labor, equipment and any additional options). Review project with Kraft team and adjust bid as needed. Write up a Bid Scope that accurately describes the scope of Kraft Masonry's bid proposal in terms of the masonry scope, material required for the project and any additional options (this could include VE options, rebar, precast, insulation, sealants, other subcontractors needed, etc.). Double check proposal pricing with Bid Sheet and Bid Scope, to match.· Contact General Contractors - Regarding projects out for bid, schedule, questions on scope, etc. - inquire who is bidding, obtain a clear understanding and clarification of project scope via phone or RFI's. Read all addendums to plans.· Contact Suppliers - Materials needed for projects, material pricing as well as potential VE options.· Contact Subcontractors - Pricing on their scope, questions regarding their scope, etc.· Discuss/Negotiate projects with G.C. previously bid - Confirm Kraft Masonry's scope on bid projects (discuss potential adds or deducts if any - wall bracing, rebar, mobilizations, insulation, VE options, etc.) Ask for bid results.· Communicate with company clients in a professional and ethical manner at all times. Develop and grow long term relationships with Owners, General Contractors and Key Consultants. Customer service is the priority; it brings repeat customers. This happens most effectively by picking up the phone.· Be an effective team player - Display positive interpersonal skills to secure and maintain business relationships with clients as well as within the company.PROJECT MANAGEMENT:Once project is formally awarded, perform the following:· Submittals for Projects - Review plans, specifications, and project documents thoroughly. From this, obtain a list of all required materials and plans that are required. Put together comprehensive material submittal packages per each specification scope that will be performed per the contract. Reach out to suppliers as needed for material certifications and testing data.· Order Material - Confirm take off; give the project a second look and detailed material take off. Figure material and accessories needed for project. Place orders to suppliers as needed in advance of material lead times to meet project schedule. Orders should be detailed and comprehensive. Ensure thought is put into the design of the project prior to order. If material adjustments can be made to save money, make these change requests with the design team via RFI.· Schedule of Values - Prepare an SOV for each project, submit SOV to GC. Confirm the SOV pricing matches the contracted amount.· Read Contract Scopes - Confirm the project contracts match Kraft Masonry, Inc.'s scope for each project contracted. This includes communication with GC to ensure the following is included:o All bid exclusions are included.o All bid clarifications/assumptions are included.o The correct scope is included.o Ensure the specific number of mobilizations is included in the contract.The contract revision period is a time to negotiate any remaining items for the project. This is an important step that should be performed thoroughly and in detail.· Change Orders - Prepare change orders as needed for each project. Ensure correct labor and equipment rates are used for change orders. Ensure allowable markups are included per the contract. Follow up with GC to confirm COR approval.· T&M Change Orders - Ensure T&M change orders are prepared and submitted to GC for any non-contracted work performed. Ensure the T&M process is approved in writing prior to proceeding with work. Review all change orders with supervisor prior to submitting.· RFI's - Clarification of specifics for each project as needed. Prior to construction of scope, perform a thorough review of project plans and specifications. Submit requests for additional information if there is missing information in drawings or design conflicts/issues.· ASI's/PR's - Evaluate any changes to Kraft Masonry's scope for each ASI. Send any COR regarding ASI's to GC within the time frame allowed. Communicate with GC regarding questions or clarifications as needed.· Communicate with Foreman - Perform project handoff to foreman. This includes but is not limited to the following: comprehensive project scope, manpower budget, target duration, initial material deliveries that are scheduled, material order, submittals, RFI's, design changes, review of project details and design, and logistic/access coordination. Ensure foreman have an up-to-date foreman notebook and they have access to all project documents (this can be via the foreman notebook or an online portal such as Procore.)· Scope & Preconstruction Meetings - Attend meetings regarding the project, this includes preliminary scope meetings prior to or around the original contract award. Attend preconstruction meetings with the foreman that will be running the project. Have a job start-up meeting with foreman before the job starts.· Billings -prepare monthly SOV's for work performed on each project (office manager to prepare and submit billing to GC along with compliance documents.)

Created: 2025-03-02