Executive Assistant

Our client, a top-tier finance firm, is looking for a dynamic professional to join their team! This is an exciting opportunity to bring your strategic mindset, strong judgment, and enthusiasm to a collaborative and fast-paced environment. The firm offers a supportive culture, a hybrid work schedule, and endless development opportunities.In this role, you'll engage directly with executive-level stakeholders, both internally and externally, and take ownership of projects from inception to completion. You'll navigate a variety of high-impact initiatives while handling sensitive matters with the utmost discretion. Are you looking to elevate your career and make a meaningful impact, apply today!ResponsibilitiesManage expense reports; create and prepare confidential communication; arrange comprehensive travel plans, itineraries, and agendas; and compile documents for travel-related meetings weekly.Researches, prioritizes and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.Communicates directly with the team and relevant stakeholders on matters related to projects and initiatives.Manage non-disclosures, including management of documents, correcting contract content where needed, and accurate management of all executed materials.Committee/Meeting organization; facilitating the technology, coordinating, and distributing all materials weekly, monthly, and quarterly for leadership meetings, earnings calls, etc.Complete lender reporting quarterly for each property.Run reports and assist analysts in retrieving additional information.Manage scheduling and travel plans for the Board of Directors quarterly meeting.Work cooperatively with other administrative assistants, in positive partnership to back up each other smoothly.Perform additional tasks as needed by the team.Ideal ExperienceBachelor's degree with current experience supporting executive leadership.Strong PC skills -MS Outlook, Word, Excel, and PowerPoint.Effective communication with outstanding writing skills.Advanced ability to organize, prioritize, multi-task, and manage competing priorities.Tact, good judgment in confidential situations, and proven experience interacting with senior management.The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

Created: 2025-03-02