Estimating Coordinator

Commercial HVAC material supplier in Jacksonville, Florida has an immediate opening for an Administrative Assistant/Estimating Coordinator. Hands-on training is provided. The responsibility of this position is to assist the Estimating Manager in the bid process. Ensure on time delivery of quotations, input customer requests, prepare bid reports, and general administrative duties.Job Responsibilities:Sending quotations to bidders in a timely manner.Processing customer emails.Entering jobs into the quote system.Obtain the necessary drawings and specifications for customer quote requests.Identify HVAC products on plans and specifications.Advise sales teams of relevant equipment.Send drawings and specifications to the factory for pricing when required.Evaluate and send off relevant projects for takeoffs.Communicating with estimating department personnel and following up with sales teams as required to ensure bids are processed and sent out on time.Update daily bid plan and report.Update customer and factory contact lists as required.QualificationsCandidates must have excellent interpersonal and communication skills, and the ability to manage multiple tasks and deadlines. Key competencies are initiative, communication, teamwork, and time management.High proficiency in Microsoft Excel, Word and Outlook.Able to multi-task, remain calm under pressure, and work efficiently in a fast-paced environment.Possess strong analytical, organizational, communication, problem solving and decision-making skills.Experience in commercial construction industry (preferred).Familiarity with Mechanical drawings and specifications (preferred).Experience in HVAC (preferred).Benefits Include:Competitive Salary with Profit Sharing Year-end BonusMedical Insurance (effective start date), Health Savings Account (HSA) with Employer ContributionsDental, Group Life, Short-term & Long-term Disability InsuranceVoluntary Insurance options: Supplemental Life, Accident, Critical Illness, Vision Insurance and Pre-paid Legal401(k) Retirement Plan with Company Match (eligible on start date)Paid time off: Holidays, Vacation, Sick Leave & moreAbout TBCo:Founded in 1955, Tom Barrow Company is a manufacturers representative of heating, ventilation and air-conditioning equipment. We are one of the largest organizations of its kind and a clear leader in our industry. Our corporate office and largest sales group is located in Atlanta, GA with ten additional branches located throughout the Southeast: Birmingham, Jacksonville, Orlando, Tampa, Ft Myers, Southeast Florida, Pensacola, Savannah, Memphis and Nashville.We base the success of our company, both past and future, on the quality of our services. We strive to meet the highest standards of personal and professional conduct. This core belief affects many parts of our work experience the way we meet our customers needs, how we uphold the reputation of our manufacturers and our company, and how we treat each other at work. Integrity is an essential part of all our activities and our 66-year reputation for fair and honest practices is one of our greatest assets. Visit us at Why work at TBCo?It is a place where:Integrity is a cornerstone of how we do businessYour unique talents and skills can make a differenceYou are part of a success-driven teamYou can realize your professional and personal goalsYou are treated with respect; where you are valuedPeople join our team and stayWhat types of people thrive at TBCo?People who are:Passionate about serving customers (internal and external)Positive and energeticDedicated to providing solutionsAble to recognize and seize opportunitiesSuccess-driven

Created: 2025-03-02