CEO level Executive Assistant

Executive Assistant to the CEO & Executive ChairmanDepartment: Executive OperationsReports To: CEO & Executive ChairmanLocation: Arizona (Hybrid Role)Job SummarySustainability Partners (SP) is seeking a high-performance Executive Assistant (EA) to support its CEO & Executive Chairman in driving strategic initiatives, high-profile engagements, and operational excellence. This role goes beyond traditional administrative support"”it is a force-multiplier position designed to maximize executive effectiveness, optimize business priorities, and elevate SP's brand at the highest levels.The SP CEO is a brilliant entrepreneur, technologist, and seasoned executive, but needs to be augmented with a polished social, political, and time optimizing EA that has extreme EQ to leverage this skill set.The ideal candidate is a trusted strategic partner, anticipates needs, and takes extreme ownership of all executive-related tasks. They will serve as the CEO's operational right hand, ensuring seamless execution of responsibilities across investors, customers, vendors, and government officials.This is a fast-paced, high-expectation role, ideal for an elite EA who thrives in high-growth, mission-driven organizations.Success in This Role Requires:✔ Strategic Calendar & Meeting Management- Optimize executive schedules for maximum impact.✔ High-Stakes Communication- Serve as the CEO's frontline communicator with investors, board members, and VIPs.✔ Operational Excellence- Execute logistical, administrative, and project-based initiatives with zero margin for error.✔ Relationship Management- Cultivate and maintain elite-level external relationships.✔ Business Intelligence- Research, prepare briefings, and provide real-time insights for strategic decision-making.✔ Extreme Ownership- Ensure everything the CEO touches is polished, prepared, and flawless.Key Responsibilities1. Executive Calendar & Meeting Optimization•  Manage complex scheduling"”prioritizing high-impact meetings with investors, government leaders, and key stakeholders.•  Prepare executive briefings"”conduct research, compile intelligence, and ensure the CEO is fully prepared for every engagement.•  Act as a gatekeeper"”filter meeting requests and protect executive time for high-value priorities.2. High-Stakes Communication & Brand Elevation•  Liaise with high-profile executives, investors, and government officials on behalf of the CEO.•  Draft and refine executive correspondence, reports, and presentations with impeccable grammar and precision.•  Ensure every stakeholder interaction enhances SP's reputation"”transforming external partners into raving fans.3. Business Intelligence & Strategic Research•  Research and synthesize key insights"”providing the CEO with real-time AI based competitive intelligence ahead of meetings.•  Monitor industry trends, market shifts, and policy changes to inform executive strategy.•  Support strategic initiatives by developing reports, financial summaries, and briefing materials.4. Relationship & Event Management•  Maintain and strengthen relationships with key investors, government officials, and business leaders.•  Coordinate high-profile engagements, conferences, and investor meetings"”ensuring flawless execution.•  Enhance executive networking"”proactively identifying and securing strategic connections.5. Travel Logistics & Executive Readiness•  Plan and manage complex domestic and international travel, including detailed itineraries and contingency planning.•  Ensure the CEO has all required documents, talking points, and strategic insights before every trip.•  Anticipate travel challenges and proactively resolve issues before they arise.Cultural Fit: What It Takes to SucceedExtreme Ownership✔ You take full accountability"”if something is on your plate, it gets done with excellence.✔ You anticipate problems and prevent them before they happen.✔ You take pride in making the CEO look polished, prepared, and highly effective.The Ideal Team Player✔ Humble: You prioritize team success over personal recognition.✔ Hungry: You are proactive, self-motivated, and constantly adding value.✔ Smart: You have strong emotional intelligence, read between the lines, and adapt to high-stakes environments.Creating Raving Fans✔ Every interaction with you leaves stakeholders saying, "That was outstanding."âœ” You ensure follow-through and closure"”loose ends do not exist under your watch.✔ You over-deliver on expectations, ensuring seamless execution at every level.Qualifications & ExperienceEssential✔ Proven experience as an Executive Assistant to a C-suite leader.✔ Track record of supporting high-profile executives (investors, political figures, law firms, bankers).✔ Mastery of business software: Microsoft Office (Excel, PowerPoint, Word), DocuSign, Zoom, Teams.✔ Exceptional communication & writing skills"”grammar must be flawless.✔ Highly organized, detail-oriented, and able to manage multiple priorities under pressure.✔ High discretion and confidentiality when handling sensitive information.Preferred✔ Experience in finance, technology, or infrastructure-related industries.✔ Background in investor relations, board-level communications, or government affairs.✔ Strong relationships with Fortune 500 executive assistants, VIP handlers, or investor networks.Work Arrangement📍Must be available in-office when the CEO is present (1-2 days per week).🏡Remote work permitted on other days"”but availability is required when needed.📅Flexible hours, including occasional evenings/weekends based on business needs.Compensation & Benefits💰Competitive base salary: (Arizona-based), plus performance-based bonus.📈High-impact role working directly with top-tier investors, board members, and industry leaders.🏥Comprehensive health insurance, 401(k), and benefits package.🌍Unique opportunity to operate at the highest level of business strategy and execution.Application Process📌Resume Submission: Provide a detailed resume highlighting C-suite executive support experience.📌References: Submit at least five high-level references (CEOs, investors, board members).📌Background Check: Finalists will undergo a comprehensive background check.Sustainability Partners is an equal opportunity employer. We seek elite-level professionals who embrace Extreme Ownership, Relentless Excellence, and Uncompromising Standards.If you are a strategic, high-performance EA who thrives in fast-paced, high-stakes environments, we encourage you to apply.Final ThoughtsThis is not a traditional EA role"”it is a high-impact, strategic partnership with the CEO.If you anticipate challenges, take ownership, and execute with precision, this is your opportunity to operate at the highest level. 🚀

Created: 2025-03-02