Office Admin/Bookkeeper

Responsibilities:AIA billing and construction acumenMaintaining billing system and client management systemsCollecting and maintaining Certificates of InsuranceGenerating invoices and account statementsPerforming account reconciliationsMaintaining accounts payable files and recordsProducing monthly financial and management reportsProcess timesheetsConducting collection related tasks such as follow up calls, emails and face-to-face meetingsAssisting in general financial management and analysisOrdering and managing office supplies/resourcesManaging office expenditures and budgets.Preparing payments to vendors and contractors.Assisting with HR related functions as requiredAssisting with payroll related functions such as timecard management and reportingMonitoring field documentation and client files in a construction settingQualifications:Proficient with Microsoft Office Suite, Google Suite or related software3+ years experience working in QuickBooksExcellent organizational skills and attention to detail a mustExcellent time management skills with a proven ability to meet deadlinesAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Created: 2025-03-02