Executive Assistant / Office Administrator

Who We AreAt FRAYT, weve built a fantastic culture both internally and externally. Our Core Values are Innovation, Transparency, Discipline, and Ownership. Our Vision is to become the #1 customer-centric delivery platform.FRAYT is a maturing startup with a digital platform that connects shippers directly to a driver network ("Uber" for delivery). We provide on-demand, last-mile delivery services, same-day, routes, hot-shots, LTL, middle-mile, and more. We are a true tech company serving the transportation industry and are focused on scaling our market presence and expanding our core products. We are on a Mission to make our customers' lives easier by simplifying their shipping needs.Summary (Our Future Administrator)We are seeking a proactive and detail-oriented Administrative Assistant to support our growing team and help streamline our day-to-day operations. You will be responsible for supplying and maintaining our office space as well as working closely with our CEO and Leadership Team on projects as assigned. The ideal candidate for this position is someone who is self-motivated, dependable, adaptable, has strong communication, and excels at relationship and team building.Part-time basis (15-20hrs/wk) with the potential to expand to a full-time position.Role is based in our Cincinnati office (non-remote). Only candidates local to greater Cincinnati will be considered.Responsibilities (How you will contribute):Process Mail: Sort and upload mail items to Google Drive. Includes depositing checks digitally using a digital scanner and then uploading check stubs to Google Drive.Maintain Office/FRAYT Inventory: Purchase and maintain stock of food + drink, cleaning, and office supplies; Order FRAYT merchandise, coordinating with the Marketing Team as needed for outreach events.Office Management: Keep office tidy, including washing white boards, wiping down kitchen and table surfaces, dusting surfaces; Respond to and resolve administrative inquiries via verbal, email, or Slack messaging communication; Coordinate office maintenance with building managers; Handle front-door activities, such as receiving packages, correspondence, and welcoming visitors.Facilitate Team Events: Order/pick up lunch once a month (last Thursday of each month); Organize and implement Annual Holiday Gathering; Register team for Flying Pig 5K; Other events as assignedDigital Documentation and Projects: Create e-signature documents in Docusign and save completed documents in Hubspot, Google Drive, and/or Coda; Collect requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; May conduct research (within skills and expertise) to assist with projects or inquiriesCalendar Management: Coordinate meetings, interviews, monthly team lunches and meetings, quarterly board meetings, and activities on CEO's calendar as directedSupport Board Meetings: Organize and prepare files in Board Meeting Google Drive folders; Take notes at meetings; Manage Google Calendar eventComplete other projects as assigned by CEO and the Leadership TeamQualifications (What you will bring):Associate's degree or equivalent experience in business administration or a related field1+ years of experience in an administrative roleStrong organizational skills and ability to multitask in a fast-paced environmentPositive attitude, problem-solving skills, and attention to detailExcellent written and verbal communication skillsProficient with Microsoft Office/Google Suite/AdobeBasic understanding of office equipmentAbility to maintain confidentiality and handle sensitive informationAbility to lift at least 30 lbsWHAT MAKES YOU AN EXTRA GOOD FITPrior experience working at a startup or scaling companyLife at FRAYTWe know that having the right people with the right attitude and discipline is a big part of what makes us successful. Living our values is an important part of being successful in this role.We have a decentralized culture promoting individual and team ownership to solve problems, recognize trends, and collaborate across departments with as little management involvement as required.We promote transparency sharing monthly financials, progress, new opportunities, problems or challenges, and goal tracking.Well have your back when you need help - your colleagues want to see you succeed and work hard to help you do so.We work hard and deliver amazing results to our customers - when you see our loyal customer base, youll be proud to be at FRAYT.

Created: 2025-03-01