Executive Assistant

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executives behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management for executivesAid executive in preparing for meetingsResponding to emails and document requests on behalf of executivesDraft slides, meeting notes and documents for executivesDuration: Contract to HireHybrid: Yes (3x week - sometimes more depending on executive travel)Degree: YesInterview: Two or Three Rounds --> First round in person | Next Rounds with Execs (COO & Maybe CIO) - VirtuallyMust:Looking for someone who has worked at a large enterprise level organization. Does not necessarily have to be at a large BANK, but would definitely help. NO JOB HOPPERSCommunication & Personality is EverythingExcited and Entusiasic individual Executive PresenceGreat Written and Verbal SkillsComfortable being Uncomfortable Ability to pivot and roll with the punches -- cannot get flustered when times are difficultThis individual must be able to work outside their scope of work If a leader who you technically do not report to asks for assistance, you should proactively jump in to help outLooking for someone is not just an EA for (1) high level executive but has experience working with an entire Team of C-Suite/MDs, etcWill support this Orgs COO, CIO and their leadership teamStrong Work EthicGood Calendar Mgmt SkillsAbility to schedule meetings, move meetings and control calendars.Experience booking travel within ConcurYears exp does not matter as long as the candidate fits the ^5 Years may be open to pivot and work outside their scope or work BUT 15 years may be more Sr. and has more of an executive presencePlus:Gen AI Experience/KnowledgeD2D:Team is looking for an Administrative Assistant who will provide executive support to the Chief Operating Officer (COO) and her leadership team. The Administrative Assistant must be organized, detail-oriented, and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication with the ability to balance multiple priorities. The right candidate is expected to operate with a high level of professionalism and in a manner that reflects positively on the organization.

Created: 2025-03-01