Property Administrator

Property Administrator needed for a long-term TEMPORARY contract. The role is ONSITE in Irvine by the airport. We are looking for a Property Administrator to join our Commercial Real Estate Management team. The Property Administrators primary responsibility is to provide administrative and operational support for management teams and retail property portfolios.The ideal candidate has 2-4 experience, preferably in commercial real estate, and possesses a professional, customer-service oriented approach to all aspects of the role.Responsibilities:Issuing work orders and maintaining utility logs.Maintaining contact databases.Organizing and maintaining tenant and property files.Collecting and tracking of gross sales and insurance certificates for portfolio.Coding invoices, tracking accounts receivables, and processing account payables.Participating in the coordination and collection of all revenues; and communicating with accounting department to ensure accuracy of rent roll and accounts receivable.Additional administrative support including typing correspondence, compiling pdfs and other tasks associated with property transitions.Qualifications:Two plus years property management experience.Two years administrative experience is a plus.Experience with Yardi is a plus.Experienced with all Office 365 platforms, as well as Adobe Acrobat.Strong communication (verbal and written) skills.A candidate that constantly strives for improvements in work processes to better meet team and client expectations.Desired Skills and ExperienceProperty Administrator needed for a long-term TEMPORARY contract. The role is ONSITE in Irvine by the airport. We are looking for a Property Administrator to join our Commercial Real Estate Management team. The Property Administrators primary responsibility is to provide administrative and operational support for management teams and retail property portfolios.The ideal candidate has 2-4 experience, preferably in commercial real estate, and possesses a professional, customer-service oriented approach to all aspects of the role.Responsibilities:* Issuing work orders and maintaining utility logs.* Maintaining contact databases.* Organizing and maintaining tenant and property files.* Collecting and tracking of gross sales and insurance certificates for portfolio.* Coding invoices, tracking accounts receivables, and processing account payables.* Participating in the coordination and collection of all revenues; and communicating with accounting department to ensure accuracy of rent roll and accounts receivable.* Additional administrative support including typing correspondence, compiling pdfs and other tasks associated with property transitions.Qualifications:* Two plus years property management experience.* Two years administrative experience is a plus.* Experience with Yardi is a plus.* Experienced with all Office 365 platforms, as well as Adobe Acrobat.* Strong communication (verbal and written) skills.* A candidate that constantly strives for improvements in work processes to better meet team and client expectations.All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Created: 2025-03-01